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Accounts Payable Senior Accountant II

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Accounts Payable Senior Accountant II

Salary

$54,601.00 - $62,000.00 Annually

Location

Norfolk, VA

Job Type

Permanent Full-time

Job Number

13121

Department

Finance

Division

City Controller

Opening Date

05/12/2025

Closing Date

5/22/2025 11:59 PM Eastern

+ Description

+ Benefits

+ Questions

Description

Norfolk, Virginia is America's most authentic and urban waterfront city. Home to the world's largest naval station and the business, arts, and cultural center of Coastal Virginia, Norfolk has been rated a top place to live, work, play, and raise a family by numerous publications. Working for the City of Norfolk is an opportunity to make a real difference in the lives of others. With our commitment to competitive pay and a strong retirement package, you can do good for your community and do well for yourself. Join a caring workplace that proudly celebrates uniqueness, authenticity, and a shared commitment to improving the lives of our residents.

The Accounts Payable Division of Finance acts as the Payment Control Center for the City. It is responsible for Check Printing, EFT and ACH Payment Processing, Wire Transfers, and Purchase Card Administration. The Division is also responsible for 1099 Reporting, the Unclaimed Property process, Vendor / Customer Management, Travel Authorizations, Audit Support, and Fraud Control.

The Department is seeking a highly motivated individual to assist with the accounts payable processes which includes working with departments to ensure timely payment of the City’s vendor and maintaining/managing vendor records while continuously identifying ways to streamline efficiency. The ability to expeditiously handle numerous functions and responsibilities is critical. Attention to detail, accuracy and the ability to work with updated technology and systems is also fundamental. In addition, the ideal candidate will possess excellent communication and interpersonal skills and a solid understanding of accounting and financial principles. The ability to work in and with various systems and software to upload and transmit files is also important.

The ideal candidate must be able to manage their time effectively to meet deadlines and process transactions efficiently. The ability to prioritize tasks and manage competing deadlines is essential. The ability to analyze financial data and use critical thinking to resolve problems is a vital skill for this role.

Behind the Numbers: A Day in the Life of a City Accountant (https://www.youtube.com/watch?v=jfhZ5kD5rso)

Essential Functions

Essential Functions include but are not limited to the following.

+ Process Electronic Payment Files, Wire and Card Disbursements, and Print Checks from multiple applications.

+ Prepare Disbursement Reports for all Outgoing Payments.

+ Provide Customer Service Support for Citizens, Vendors, and Departmental Staff.

+ Assist with Vendor Management, 1099 Reporting, Unclaimed Property Reporting, and Freedom of Information Act (FOIA) Requests.

+ Assist with Disbursement Returns, Reissues and Cancellations.

+ Download, review, analyze and maintain data from multiple systems and platforms, prepare and disseminate reports to Senior Leadership, Auditors and External Stakeholders.

+ Proficiency in MS Office suite including Excel for data analysis in the performance of numerous tasks associated with the disbursement of various payment types from separate payment platforms.

+ Ability to work with and analyze large data sets.

Education/Experience

Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent.

Required:

+ A minimum of two to five years of experience in accounting or finance.

+ Information technology skills related to the management and transmission of data is preferred.

Additional Information & Requirements

Work Schedule:

+ 8:30 – 5:00 M-F

Signing Bonus:

+ This position is eligible for a $5,000 signing bonus.

+ Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.

+ Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization.

+ Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union.

+ Retirement

If you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.

If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.

+ The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant’s school of enrollment must be an accredited institution.

NOTE:

The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type.

Non-City

Positions listed with a job type designation of "Non-City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.

01

The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification.

+ I understand and will answer the following supplemental questions completely and thoroughly.

02

If you were referred for this position by a current City of Norfolk employee, please provide the employee's full name, department, and job title. If not, please indicate by typing "N/A."

03

Please select the highest level of education you have completed.

+ High School Diploma/GED

+ Some College (6 months or more)

+ Associate's Degree

+ Bachelor's Degree

+ Master's Degree or higher

04

Do you possess an associate or bachelor’s degree in business administration, finance, or a related field with accounting coursework?

+ Yes

+ No

05

How many years of experience in finance or accounting do you have?

+ Less than 2 years

+ 2-4 years

+ 5-7 years

+ 8-10 years

+ 11 years or more

06

Which computer programs are you proficient in using? (select all that apply)

+ Microsoft Word

+ Microsoft Excel

+ Microsoft Teams

+ Microsoft Access

+ PeopleSoft

07

Do you have experience working with advanced financial or ERP systems such as AFMS?

+ Yes

+ No

08

Please describe your experience working in a team environment.

09

Have you prepared journal entries, processed payments, cancellations, and reissues?

+ Yes

+ No

10

Please describe your experience with check printing, preparing disbursement reports and working with card payments.

11

Please describe your experience with electronic payments and vendor management.

12

Do you have experience or technical knowledge in governmental or financial accounting?

+ Yes

+ No

13

Please describe any experience you have with managing large data sets. Additionally, please describe any experience you have with uploading and downloading files and data from various systems/platforms

14

Do you have the legal right to work in the United States and, upon employment, can you provide documentation to verify this?

+ Yes

+ No

15

Please provide an explanation of any periods of unemployment that are 30 days or longer. Indicate N/A if you have not experienced any periods of unemployment.

16

Are you a current or previous City of Norfolk employee?

+ Yes - I am a current City of Norfolk Employee

+ Yes - I am a previous City of Norfolk Employee

+ No - I am not a previous or current City of Norfolk employee

17

Please indicate your veteran status. (A copy of your long form DD-214 may be required)

+ I am not a Veteran

+ I am a Veteran

+ I am a Disabled Veteran

Required Question

Employer

City of Norfolk

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