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Job Description

Our greatest inventions would not be brought to market without the right project management and administrative support. Woven into every part of the organization, our Administrative teams makes sure our concepts become reality.

This Sr. Associate, Administrative Services position is based in Rahway, NJ as a part of Global Project and Alliance Management (GPAM) function which sits in the R&D organization at our company (known as our Research and Development Division). Our GPAM mission is to drive pipeline progression as enterprise leaders through organizational alignment and integrated planning and execution across our Research and Development Division functions and key enterprise stakeholders across our Manufacturing Division and our Human Health Division.

Under the guidance of the Executive Director, Head of our Research and Development Division GPAM Project Management Office (PMO), the core responsibilities for this position include and are not limited to the following:

+ General administrative duties for one or more Executive Directors

+ Providing administrative support to drug development projects.

+ Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments.

+ Work priorities and activities are reviewed with little supervision.

+ Produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity and problem solving skills.

+ Schedules complex, multi-leg and international travel

+ Supports the use of Team Sites and potentially other collaboration software

+ Communication Skills must be at a level to effectively interact with our company's executives and internal/external clients both on-site and remotely to maintain workflow.

+ May coordinate special projects within the division/area.

Education:

+ Required: High School Diploma

+ Preferred: Advanced education or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)

**Required Experience and Skills** :

+ Minimum of (8) years Administrative Assistant experience

+ Minimum of (3) years Executive Administrative experience supporting senior executives (Sr. Director, Executive Director, VP or above)

+ Advanced computer skills using MS Office Suite (Outlook, Word, Excel, Power Point etc.) and operation of other peripheral devices

+ SAP experience processing: Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms, as well as the capability to run reports within SAP

+ Experience scheduling complex travel arrangements including multi-leg domestic and international travel

+ Demonstrated experience with processing of Visas/Passports.

+ Advanced secretarial/clerical abilities with a history of high performance

+ Documented experience as a strong performer in current and past positions

+ Ability to handle and prioritize a large number of simultaneous assignments

+ Experience with event planning and coordination

+ Extraordinary attention to detail

+ Demonstrated ability to be proactive and collaborative

+ Outstanding communication and people skills

+ Experience with financial and budget tasks

Under New York City, Colorado State, Washington State, and California State law, the Company is required to provide a reasonable estimate of the salary range for this job. Final determinations with respect to salary will take into account a number of factors, which may include, but not be limited to the primary work location and the chosen candidate’s relevant skills, experience, and education.

Expected salary range:

$81,100-$127,500

Available benefits include bonus eligibility, health care and other insurance benefits (for employee and family), retirement benefits, paid holidays, vacation, and sick days. For Washington State Jobs, a summary of benefits is listed here (https://www.benefitsatmerck.com/) .

\#MSJR

Current Employees apply HERE (https://wd5.myworkday.com/msd/d/task/1422$6687.htmld)

Current Contingent Workers apply HERE (https://wd5.myworkday.com/msd/d/task/1422$4020.htmld)

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here (https://survey.sogosurvey.com/r/aCdfqL) if you need an accommodation during the application or hiring process.

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics. As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

EEOC Know Your Rights (https://www.eeoc.gov/sites/default/files/2022-10/22-088\_EEOC\_KnowYourRights\_10\_20.pdf)

EEOC GINA Supplement​

We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

Learn more about your rights, including under California, Colorado and other US State Acts (https://www.msdprivacy.com/us/en/CCPA-notice/)

Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence.This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as “remote”.

**San Francisco Residents Only:** We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance

**Los Angeles Residents Only:** We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance

Search Firm Representatives Please Read Carefully

Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Regular

Relocation:

No relocation

VISA Sponsorship:

No

Travel Requirements:

10%

Flexible Work Arrangements:

Hybrid

Shift:

1st - Day

Valid Driving License:

No

Hazardous Material(s):

No

Required Skills:

Business Management, Business Management, Business Relationship Management (BRM), Collaborative Communications, Communication, Corporate Secretarial Work, Data Entry, Document Management, Drug Development, Drug Research, Event Planning, Executive Relationship Management, Expense Report Development, File Management, Financial Budgeting, Global Partnerships, IT Demand Management, Liaison Communications, Management Process, Microsoft Office, Office Applications, Office Equipment, Organization Administration, Organizational Alignment, Partner Relationship Management (PRM) {+ 20 more}

Preferred Skills:

Job Posting End Date:

05/29/2025

*A job posting is effective until 11:59:59PM on the day** **BEFORE** **the listed job posting end date. Please ensure you apply to a job posting no later than the day** **BEFORE** **the job posting end date.

**Requisition ID:** R349069