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Associate Project Coordinator

Job ID:

250406

Location:

MD - Greenbelt Rail Facil

Full/Part Time:

Full-Time

Posting Open-Close

05/14/2025

-

05/21/2025

Union

002

Regular/Temporary:

Regular

Job Description

MARKETING STATEMENT

Join the Railcar Vehicle Engineering team in the heart of the nation¿s capital and play a vital role in shaping a world-class, technology-driven transportation system. As an Associate Project Coordinator, you¿ll be at the center of high-impact projects, supporting the planning and execution of complex, cross-functional initiatives that move our city forward.

We¿re looking for a motivated professional with a knack for coordination and an eye for detail. Someone who thrives on managing multiple priorities, communicating clearly, and driving results. In addition to project coordination and administrative support experience, we desire an individual with practical knowledge of railcar systems, budgeting, reporting, data analysis, and records management. These skills will be used every day, ensuring our teams stay aligned and our progress stays on track. **This is not a HYBRID opportunity, and the successful candidate will be located at Metro's Greenbelt Rail Facility, working Monday - Friday.**

Ready to lead with purpose and help engineer the future of transit? Join us.

MINIMUM QUALIFICATIONS

Education

+ Bachelor's Degree in Engineering, Management, Business Administration, or related field.

+ In lieu of a Bachelor's degree, a high school diploma/GED and a minimum of four 4 years of scheduling and coordinating projects in a transit or maintenance environment may be considered.

Experience

+ A minimum of one (1) year of experience in scheduling and coordinating projects in a transit or maintenance environment.

+ A minimum of one (1) year of experience in monitoring/controlling all phases of contracts, work schedule administration and managing budgets.

Certification/Licensure

+ Must successfully complete Contracting Officer Technical Representative (COTR) training within three (3) months of hire and maintain the qualification as a condition of employment in this job.

Preferred

Bachelor's Degree in Engineering, Management, Business Administration, or related field.

Medical Group:

Satisfactorily complete the medical examination for this position, if required. The incumbent must be able to perform the essential functions of this position either with or without reasonable accommodations.

SUMMARY

The Associate Project Coordinator is responsible for planning, implementing and completing complex multi-discipline administrative activities related to managing the rehabilitation of the Authority's infrastructure to include, capital funding allocations, budgeting, planning, report preparation, data analysis, records maintenance and expenditure approval for capital contracts.

ESSENTIAL FUNCTIONS

+ Reports status of assigned contracts while serving as the Contract Officer's Technical Representative.

+ Contract Initiation Phase,

+ Develops Independent Cost Estimates (ICE), identifies potential vendors/contractors, develops delivery/work schedules, supports Technical Evaluation Teams, approves contract packages, and acts a liaison with Procurement.

+ Post-award Phase,

+ Responsible for reviewing submittals, monitoring, coordinating with subject matter experts and controlling all phases of contracts by overseeing expenditures, approving invoices, and requesting purchase orders. Manages and coordinates communication between vendors and stakeholders. Review certified payroll from contractor as needed.

+ Analyzes and prepares detailed status reports (contract/construction) containing confidential information regarding Authority estimates for negotiating contracts, estimates for rehabilitation contracts and modifications.

+ Assists in the analyses and appraisal of project activities (i.e. time, cost and quantity criteria) to ensure on-time project completion within approved budget.

OTHER FUNCTIONS

+ Prepares or requests Contract Life Cycle Management Documents. Utilizes WMATA's accounting information systems (PeopleSoft) to retrieve information, produce reports and conduct analyses as required.

+ Reviews funding availability and approves funding packages for modifications, purchase orders, supplemental agreements, and work orders involving capital funds. Assist in the preparation of financial reprogramming documents. Advises the Procurement Office on approval of capital payments to contractor, vendors and consultants.

+ Analyzes maintenance data from computerized sources, statistical reports, and other records and uses the information to assist in the development of appropriate performance standards and productivity requirements.

+ Reviews capital and maintenance daily work reports, clarifies discrepancies and uses information to produce various reports to monitor project performance.

+ Monitors the progression of the contractors work to validate contractor invoices to support proper budget forecasting and prompt contractor payments.

+ Reconciles invoices and produce cost summary reports detailing contractor expenditures, deliverables and invoice payments.

+ Maintains and promotes awareness and accountability with safety policies and procedures whileperforming job functions. Promotes a positive safety culture and encourages reporting of safetyconcerns consistent with our Agency Safety Plan, other regulatory requirements within the SafetyManagement System and just culture principles.

The essential duties listed are not intended to limit specific duties and responsibilities of any particular position. Nor is it intended to limit in any way the right of managers and supervisors to assign, direct and control the work of employees under their supervision.

Evaluation Criteria

Consideration will be given to applicants whose resumes demonstrate the required education and experience. Applicants should include all relevant education and work experience.

Evaluation criteria may include one or more of the following:

+ Skills and/or behavioral assessment

+ Personal interview

+ Verification of education and experience (including certifications and licenses)

+ Criminal Background Check (a criminal conviction is not an automatic bar to employment)

+ Medical examination including a drug and alcohol screening (for safety sensitive positions)

+ Review of a current motor vehicle report

Closing

WMATA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, status as a protected veteran, or any other status protected by applicable federal law.

This posting is an announcement of a vacant position under recruitment. It is not intended to replace the official job description. Job descriptions are available upon confirmation of an interview.