• Administrative Assistant

    Turner Mining Group (Duncanville, AL)


    Position Overview:

    We are looking for a detail-oriented and dependable Administrative Assistant to support our office operations in Duncanville, AL. This role plays a key part in ensuring smooth day-to-day activities by assisting the bookkeeper, tracking project costs, managing employee travel logistics, processing invoices, and maintaining accurate timekeeping records.

    Key Responsibilities:

    • Upload and organize financial documentation and receipts into QuickBooks for the bookkeeping team.

    • Track and update project costs and budgets in Excel, ensuring data is current and accurate.

    • Coordinate internal employees' travel arrangements, including flights, lodging, rental vehicles, and itineraries.

    • Assist with preparing and issuing client invoices based on project billing schedules and timesheets.

    • Collect, verify, and track employee timecards, ensuring completeness and timely submission.

    • Maintain organized digital and physical filing systems for administrative and financial records.

    • Support general office functions including answering phones, scheduling meetings, and ordering office supplies as needed.

    Required Qualifications:

    • High school diploma or GED required; Associate's degree or relevant certification in Office Administration or Accounting preferred.

    • 2+ years of experience in an administrative or office support role.

    • Proficiency in Microsoft Excel (formulas, data entry, formatting) and QuickBooks Online or Desktop.

    • Excellent organizational and time management skills with the ability to manage multiple priorities.

    • Strong attention to detail and a high level of accuracy in data entry and recordkeeping.

    • Professional communication skills, both written and verbal.

    • Ability to handle confidential information with discretion.

    Preferred Qualifications:

    • Prior experience in a construction, engineering, or project-based environment.

    • Familiarity with invoicing systems and basic accounting principles.

    • Comfort working independently in a small office or field-office environment.