"Alerted.org

Details

**Open Date** 05/15/2025

**Requisition Number** PRN41921B

**Job Title** Coordinator, Administrative Program

**Working Title** Outreach Coordinator

**Job Grade** D

**FLSA Code** Administrative

**Patient Sensitive Job Code?** No

**Standard Hours per Week** 40

**Full Time or Part Time?** Full Time

**Shift** Day

Work Schedule Summary

**VP Area** President

**Department** 00146 - Hinckley Institute Of Politics

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** 40000 to 58000

**Close Date** 05/26/2025

Priority Review Date (Note - Posting may close at any time)

Job Summary

The Hinckley Institute of Politics at the University of Utah is seeking motivated candidates with skills in communications, recruitment, relationship building, and database management who want to find a rewarding and challenging job working with prospective students for our programs. A candidate must be able to spearhead outreach efforts and assist with the coordination and support for Hinckley programming in a fast-paced, professional, student-focused and results-driven environment. The ideal candidate will play a crucial role in increasing awareness of Hinckley’s internship programs – ensuring all students from all majors know they can participate in Hinckley programs. A major focus will be dispelling misconceptions about eligibility and graduation delays and ensuring students from all majors feel empowered to apply.

Responsibilities

+ Crafting and delivering inclusive, compelling messaging that emphasizes the accessibility and academic compatibility of Hinckley internships for all majors.

+ Partnering with advisors and faculty across disciplines to tailor outreach that resonates with diverse student populations.

+ Engaging in traditional communication and innovative methods that help students learn more about opportunities available at the Hinckley Institute.

+ Attending events, speaking to classrooms, and engaging students across campus to provide information about the Hinckley Institute. Addressing and proactively dispelling common student misconceptions (e.g., internships are only for political science majors, or will delay graduation).

+ Collaborate on social media communications and email campaigns to share information about upcoming and ongoing activities at the Hinckley Institute.

+ Accurately collect, maintain, and update data in our database and from the University of Utah and use data to effectively reach potential interns and students. Create and run reports out of our database without supervision, analyze results, and make recommendations based on that analysis.

+ Initiate and complete projects on time and be able to take decisive action with difficult projects.

+ Work with Academic Advisors and Career Coaches to reach out to students and professors.

Outreach Coordination:

+ Coordinate and organize outreach activities including tabling events, presentations, class visits, Hinckley Open House, etc.

+ Coordinate with campus partners to meet with and present to advisors, career coaches, professors, and other University staff. Actively seek out outreach events and opportunities and meetings with campus partners.

+ Manage student Ambassador program and student staff in order to staff and fulfill outreach activities. Recruit, select, train, and manage student Ambassadors. Organize leadership and skill building workshops and planning meetings with student ambassadors.

+ Collaborate with program managers to understand and identify Hinckley recruitment needs and assist with targeted emails to advisors and campus partners in order to fill these needs.

+ Frequently speak about Hinckley internships and programs, ranging from presentations to large classes, engagements with small groups, and advising appointments with individual students.

+ Assist marketing director with social media content, student spotlights, design projects, event communications, campus advertising placement.

+ Update, maintain, and analyze student data.

+ Consistently seek out ways to improve Hinckley outreach efforts.

+ Stay up to date with the latest trends and best practices in campus intern recruitment.

Hinckley Program Assistance:

+ Serve as a resource for students to answer questions and advise on issues associated with all components of Hinckley internship programs and classes.

+ Be responsible for making decisions (in partnership with program managers) related to running the programs in an effective and conscientious manner.

+ Analyze recruitment data and trends to identify areas for improvement in the recruitment process.

Special Projects:

+ Lead, organize, and/or assist with other Hinckley projects like HIP Talks, voter registration efforts, community engagement, forums, etc.

+ Contribute to youth civic engagement education initiatives with various campus and community partners.

\*This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

Bachelor’s degree in a related field plus one year directly related experience or equivalency required (2 years related work experience may be substituted for 1 year of education). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

+ Previous experience with Hinckley internships and/or courses.

+ Strong interpersonal and relationship building skills.

+ Highly motivated with a strong desire to succeed.

+ Ability to work independently and be self-directed in recognizing office needs.

+ Excellent oral, written, and telephone communication skills and the ability to relate well to team members.

+ Collaborative in approach and open to new concepts and ideas.

+ Strong computer skills including proficiency in Microsoft Office (Word, Excel, Access, PowerPoint)

+ Strong social media skills including familiarity with Instagram, Canva, Facebook

+ Introductory skills in Adobe Programs – InDesign, Illustrator, Photoshop

+ Preference will be given to those able to work some evenings and weekends, as (occasionally) required.

+ Proficiency in data analysis tools and techniques to gather and analyze recruitment data, tracking the success of recruitment channels, and ability to make recommendations on how to improve recruitment process.

**Type** Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.