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40939BR

Extended Job Title:

Medical Secretary

Org Level 1:

Texas Tech Unv Hlth Sci Ctr El Paso

Position Description:

To perform specialized clerical and secretarial duties in support of the medical staff/faculty of the TTUHSC. Employees in this position are responsible for performing varied and complex office duties which require a thorough knowledge of departmental and institutional policies and procedures, as well as medical and scientific terminology. Work is performed under general office conditions requiring a high degree of telephone and personal contact with HSC faculty, staff, patients, and outside professionals. Work is also performed under pressure of deadlines, which may include frequent requests for urgent reports.

Requisition ID:

40939BR

Optional Attachments:

Transcript

Travel Required:

Up to 25%

Major/Essential Functions:

+ Provides secretarial support to assigned faculty and staff with various clerical tasks, demonstrates initiative within area of responsibility, clarifies instructions when necessary, and meets project deadlines.

+ Work with Medical Director/Chief to schedule meeting agendas, create sign in sheets, set up meetings, take notes, and follow up pending tasks.

+ Assist with QA/QI supporting Nurse.

+ Coordinates and orders office supplies and equipment as needed for the administrative office.

+ Performs all functions of travel arrangement and reimbursements, according to institutional policies and procedures.

+ Distributes and processes daily mail, prioritizing the items that necessitate immediate response and/or attention.

+ Keeps track of leave taken by assigned faculty.

+ Performs additional duties assigned by supervisor or administrator in order to meet the goals and objectives of the department.

+ Adhere to all policies, procedures, and practices (Regents Rules, TTUS, HSECEP OPs, etc.).

+ Personally demonstrate, display, and act in accordance with TTUHSC EP's Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Serve as a Values ambassador, while actively promoting and encouraging staff across the institution.

+ Perform all other duties as assigned.

Grant Funded?:

No

Minimum Hire Rate:

Compensation is commensurate upon the qualifications of the individual

Pay Basis:

Hourly

Work Location:

El Paso

Preferred Qualifications:

+ Outstanding telephone etiquette, working knowledge of Microsoft Office Suite to include Word and Excel.

+ Bilingual in English and Spanish, excellent communication and interpersonal skills, team player, display flexibility, detail oriented, reliable, and punctual.

Campus:

HSC - El Paso

Department:

Surgery Dept Elp Genl

Required Attachments:

Resume / CV

Job Type:

Full Time

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group:

Office and Admn Wkrs All Other

Shift:

Day

EEO Statement:

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

Required Qualifications:

+ A minimum of a High school diploma or GED.

+ At least 90 days experience as a Medical Secretary Trainee. OR Three years of secretarial experience with 1 year in a medical or educational setting.

Does this position work in a research laboratory?:

No

Navy Enlisted Classification Code:

YN

Army Military Occupational Specialty Code:

56M

Air Force Specialty Code:

3A1X1, 8A200

Marine Military Occupational Specialty Code:

0111

Jeanne Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website (https://www.ttuhsc.edu/emergency/clery-report.aspx) .