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Job Title

Administrative Coordinator I

Agency

Texas A&M University Health Science Center

Department

University Health Services

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Glimpse of the Job

Are you ready to take your administrative skills to the next level? Join our dynamic team at University Health Services as an Administrative Coordinator I! In this role, you'll provide advanced support to the Director of Strategic Initiatives and Partnerships, exercising discretion and independent judgment on a variety of tasks. You'll be at the heart of our operations, planning and executing administrative functions, assisting with complex writing assignments, managing organizational needs, scheduling, and handling sensitive documents. Other responsibilities include tackling administrative tasks and contributing to our mission. If you're a proactive, detail-oriented professional looking to make a meaningful impact, we encourage you to apply today!

As one of t h e fastest-growing academic h ealt h centers in t h e nation, Texas A&M H ealt h encompasses five colleges and numerous centers and institutes working toget h er to improve h ealt h t h roug h transformative education, innovative researc h and team-based h ealt h care delivery.

Opportunities to Contribute

+ Administrative Assistance: Assists the director with complex writing assignments, including memorandums of understanding, strategic initiative evaluations, and project reports. Reviews and monitors project and program timelines, proactively identifying issues. Inputs and analyzes raw data from evaluations into Excel, developing graphs and images for reports. Analyzes requirements for projects or initiatives and pre-populates strategic initiative evaluation templates with program information. Researches and responds to inquiries about office procedures and processes. Coordinates committee meetings, develops and distributes agendas, takes minutes, and manages disposition process for committee outcomes. Develops and maintains administrative office procedures for improved efficiency. Coordinates business travel, develops/provides itineraries, and submits receipts. Coordinates schedules for multi-staff meetings.

+ Hiring: Serves as the backup for the Senior Staffing Coordinator, managing departmental hiring steps with Hiring Managers and ensuring the hiring process continues smoothly in their absence. Assists in scheduling onboarding meetings for incoming FTE staff. Monitors and ensures compliance with office policies and procedures.

+ Aggie Recovery Community: Reviews, formats, and edits ARC documents, including policies, procedures, letters, and memorandums. Assists in establishing procedures to ensure compliance with regulations. Coordinates office records retention and maintains reference materials. Supports event coordination efforts, including mailing thank you cards, collecting/submitting receipts, setting up, and breaking down.

+ Operations: Develops first-draft procedures to improve organizational effectiveness and provides technical information regarding administrative procedures. Distributes mail to A. P. Beutel Student Health Center. Cross-trains to provide backup administrative support to the assistant directors of front desk operations, including answering phones, directing students, and completing special projects as assigned.

+ Business/Finance: Coordinates inventory and maintenance of office supplies and equipment related to mail needs.

Minimum Required Qualifications

+ Bachelor's degree or equivalent combination of education and experience.

+ Two years of experience in office administration.

A well-qualified candidate will also possess

+ Experience providing positive and cheerful customer service by phone, email, and in person.

+ Experience handling sensitive confidential and/or financial documents.

+ Strong interpersonal skills to develop positive working relationships across the department.

+ Critical thinking and autonomous problem-solving skills.

+ Initiative balanced with the ability to receive direction and make judicious decisions independently.

+ Strong organizational skills, including time management, prioritizing, tracking, and follow-through.

+ Knowledge of word processing, spreadsheet, and database applications.

+ Excellent written communication, analytical, interpersonal, and organizational skills.

+ Ability to work in a fast-paced environment.

What You Need to Know

Salary: Compensation will be commensurate based on the selected hire’s education and experience.

What You Need to Do

Apply! Submit a resume/cv and cover letter. These documents will help us with the review process. You may upload these documents on the application under CV/Resume.

Why Texas A&M University?

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

+ Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums

+ 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

+ Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html) and at least eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) each month

+ Automatic enrollment in the Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)

+ Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

+ Professional Development: All employees have access to free LinkedIn Learning (https://linkedinlearning.tamu.edu/) training, webinars, and limited financial support to attend conferences, workshops, and more

+ Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance) for completing a degree while a Texas A&M employee

+ Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.