• Administrative Coordinator I

    Texas A&M University System (San Antonio, TX)


    Job Title

     

    Administrative Coordinator I

     

    Agency

     

    Texas A&M University - San Antonio

     

    Department

     

    Office of Student Activities

     

    Proposed Minimum Salary

     

    Commensurate

     

    Job Location

     

    San Antonio, Texas

     

    Job Type

     

    Staff

    Job Description

    The Cisneros Institute for Emerging Leaders at Texas A&M University-San Antonio is seeking an Administrative Coordinator I to provide administrative support for the Assistant Dean of Students and the Office of Student Life. This role includes exercising discretion and independent judgment in matters of significance. The position requires strong organizational, communication, and leadership skills to ensure smooth office operations. Reporting to the Director of Student Life, the successful candidate will serve as a key member of the Cisneros Institute, supporting student success and engagement.

     

    Salary: $ 39,400 annually

    Responsibilities:

    40% - M anaging Office/Front Desk Responsibilities

    + S erves as the office manager, overseeing administrative operations and front desk responsibilities.

    + Monitors and ensures adherence to office procedures, making recommendations for improvements.

    + Provides frontline administrative support to incoming and current students, as well as their families while serving as a liaison for student organizations and advisors.

    + Ensures compliance with university policies and procedures in administrative operations.

    + Coordinates travel arrangements and prepares itineraries.

    + Coordinates meetings, seminars, and special events, providing on-site support as needed.

    + Assists with logistics for student engagement events, including venue reservations, catering, and scheduling.

    + Assists in the checkout of reserved equipment for programs.

    + Maintains office files, records, supplies, and equipment.

    + Drafts, reviews, and distributes official communications, including emails, reports, and announcements.

    + Serves as a point of contact for internal and external stakeholders, ensuring timely responses.

    20% - Student Supervision

    + Hires, trains, and supervises front desk support staff.

    + Ensures student workers complete assigned tasks and responsibilities.

    30% - Budget and Procurement

    + Assists with monthly budget reconciliation and tracking.

    + Manages purchase orders and monitors open purchases.

    + Maintains databases and records related to student programs, budget tracking, and operational activities.

    10% - Additional Responsibilities

    + Support The Cisneros Institute in the execution of our signature programs.

    + Participate in other university events, committees, and professional development opportunities as a representative of the Cisneros Institute.

    + Assist in managing software platforms used by the department (e.g., student information systems, budget tracking tools).

    + Additional responsibilities as assigned.

    Required Education and Experience:

    + Bachelor's degree or higher in related field.

    + Two years of related experience.

    Knowledge, Skills, and Abilities:

    + Proficiency in word processing, spreadsheets, databases, and presentation applications.

    + Ability to multitask and work cooperatively with others.

    + Strong interpersonal and communication skills.

    + Effective planning and organizational abilities.

    Applicant Instructions:

    Please make sure to provide the following documents:

    + Cover Letter

    + Resume / CV

    + Professional References

    For detailed instructions on how to apply for any position on our website, please use the following link:

    http://www.tamusa.edu/humanresources/job-opportunities/index.html ​

    Summary of Employee Benefits:

    www.tamusa.edu/human-resources/documents/Summary-of-Employees-Benefits1.pdf

     

    Texas A&M University-San Antonio values community engagement and encourages applicants who are committed to advancing the well-being and prosperity of our communities.

     

    Please ensure that all required documents are uploaded prior to submitting the application. Once the application is submitted , no changes or revisions can be made.  If you have issues with adding documents to your application, please contact HR at 210-784-2058.

     

    In compliance with ADA, if accommodations are needed for the application process, please contact HR at (210) 784-2058.

     

    All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

     

    Equal Opportunity/Veterans/Disability Employer.