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Description

We are seeking an exceptionally organized, detail-oriented, and highly proactive Executive Assistant to support a CEO and Founder of a medical institute in Chicago. This role goes beyond traditional support—serving as an extension of the CEO, anticipating needs, managing critical projects, and ensuring seamless communication across clinical, research, operational, and family domains. This person will have strengths that complement the Doctor’s visionary leadership style—specifically high conscientiousness, industriousness, and orderliness—and will function as a stabilizing force behind dynamic and high-level medical, scientific, and operational work. This is a hybrid role, pay scale $90k-$120k plus full benefits including medical, dental, vision, healthcare perks, and PTO.

Recruiter: Connie Stathopoulos

Core Responsibilities:

1. Executive & Operational Support

+ Maintain and optimize complex calendar and priorities.

+ Track and organize all ongoing personal and institutional protocols

+ Serve as the day-to-day point of organization for tasks, reminders, and commitments—helping the CEO stay focused on strategic goals.

+ Act as the gatekeeper for all incoming communication, discerning what requires CEO attention and organizing all other tasks for delegated execution.

2. Liaison & Communication Management

+ Serve as a primary communication conduit between the CEO and Senior team members and Advisor board members

+ External collaborators, family stakeholders, and partner organizations

+ Organize all inbound and outbound communications, ensuring follow-ups are tracked and executed.

3. Personal, Family & Project Oversight

+ Help coordinate real estate and building projects, household projects, personal travel, and private schedule logistics for

+ Track contributions from advisors and collaborators, schedule protocol drafting time, and assist in compiling source materials.

+ Coordinate domestic and international travel itineraries and event schedules.

+ Assist in planning special events, strategic meetings, or conference appearances.

+ Create high-quality presentations for internal and external audiences using Canva, PowerPoint, Keynote, or other platforms.

Requirements

Ideal Candidate Profile:

+ Exceptionally organized and task-driven; thrives on managing complexity and executing with precision.

+ Highly proactive with a calm, confident presence—someone who can bring order to creative chaos.

+ Trustworthy, discreet, and emotionally intelligent with impeccable communication skills.

+ Enjoys a blend of professional excellence, medical and academic work, and mission-driven innovation

Qualifications:

+ Bachelor’s degree in Business Administration, Communications, Health Sciences, or a related field.

+ 5+ years supporting C-level executives or physicians in a high-performance or fast-paced environment.

+ Proven ability to handle personal and professional responsibilities simultaneously with discretion.

+ Strong command of productivity and communication tools (Google Workspace, Monday.com, Slack, Zoom, MS Office).

+ Experience using Canva, PowerPoint, and/or Keynote to create professional presentations is essential.

+ Experience working across time zones and coordinating international communication/travel.

+ Background in healthcare, biotech, academia, or executive project management.

+ Interest in longevity, optimization, or medical innovation is a plus.

+ Science background is a bonus.

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .