"Alerted.org

Description

We are looking for an experienced Office Manager to join our team in Chicago, Illinois, on a long-term contract basis. In this role, you will oversee office operations, provide administrative support to leadership, and play a key role in onboarding new employees. This position requires a proactive individual who thrives in a fast-paced environment and can seamlessly handle multiple responsibilities.

Responsibilities:

• Manage the day-to-day operations of the office, ensuring smooth and efficient workflows.

• Serve as a point of contact for leadership, providing administrative assistance and support as needed.

• Coordinate onboarding for new employees, including setting up office spaces, technology, and supplies.

• Oversee office supply inventory, placing orders and maintaining stock levels as required.

• Collaborate with HR to support various administrative functions related to employee onboarding and office management.

• Provide support to sales, distribution, and underwriting teams for operational needs.

• Cross-train with office managers in other markets to ensure consistency across regions.

• Utilize tools like Microsoft Office Suite, Workday, and ServiceNow to handle operational tasks effectively.

• Assist in managing accounts payable, accounts receivable, and other general accounting functions.

• Adapt to changing priorities and handle multiple tasks with a "how can I help" attitude.

Requirements • At least 3-5 years of experience as an Office Manager or in a similar administrative role.

• Proficiency in Microsoft Office Suite, Workday, and other office management tools.

• Strong multitasking skills with the ability to pivot and adapt to changing priorities.

• Excellent communication and interpersonal skills, with a friendly and approachable demeanor.

• Demonstrated ability to manage onboarding processes and support HR functions.

• Experience with accounting tasks, including accounts payable and receivable, is preferred.

• Familiarity with CRM systems, Concur, and general office software is a plus.

• A proactive, "can-do" mindset with the ability to work independently and collaboratively. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .