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Description

Established law firm in Palo Alto, CA has an immediate opening for a Legal Secretary! This Legal Secretary role requires a highly organized individual who can provide comprehensive administrative and legal support to attorneys while managing confidential tasks and maintaining exceptional attention to detail. This Legal Secretary will support three busy litigation partners through all phases of the case lifecycle. This position is hybrid and requires on-site work up to four days per week. The ideal candidate will have 7-15+ years of legal secretary experience in civil litigation.

Responsibilities:

• Provide confidential administrative support, including drafting and formatting legal documents, correspondence, and reports.

• Manage and organize electronic files, databases, records, and certificates with efficiency and accuracy.

• Prepare and finalize pleadings and discovery documents for filing and service in compliance with court requirements.

• Schedule and coordinate appointments, meetings, conferences, and travel arrangements for attorneys.

• Handle document production tasks, including photocopying, scanning, and coordinating outsourced copy jobs.

• Input attorney time entries into firm software daily and ensure timely reconciliation of expenses.

• Interact effectively with clients, vendors, attorneys, and staff to maintain positive relationships.

• Maintain and organize workstations and surrounding areas, including handling file boxes and other materials.

• Close files and manage documentation using firm-specific software systems.

• Assist with additional projects as assigned by leadership.

Requirements

• 7-15+ years of legal secretary experience in civil litigation.

• Expertise in court filings, including e-filing and civil litigation processes.

• Proficiency in preparing tables of authorities and formatting complex legal documents.

• Strong skills in case management and document organization.

• Advanced computer skills, including proficiency in legal software and time-entry systems.

• Exceptional attention to detail and organizational skills.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .