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Confidential Executive Assistant- Finance

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Confidential Executive Assistant- Finance

Salary

$28.89 - $37.77 Hourly

Location

Tigard 97223, OR

Job Type

Full-time

Job Number

2025

Department

Finance & Information Services

Opening Date

05/14/2025

Closing Date

6/1/2025 11:59 PM Pacific

+ Description

+ Benefits

+ Questions

Overview

OUR PURPOSE

At the City of Tigard, our talented, industrious, and innovative municipal government professionals have been providing essential services and recreational spaces to Tigard’s growing community for over 60 years. City of Tigard team members enjoy meaningful work, a diverse and inclusive culture of belonging, job specific flexibilities and opportunities for growth and advancement. Incorporated in 1961, Tigard is Oregon’s 12th largest city and is part of the Portland metropolitan area.

OUR VALUES

At Team Tigard, we are the ambassadors of our municipal services to the members of our community. We aspire to treat all people with dignity, respect, and care; to demonstrate the equitable and sustainable practices that are environmentally and fiscally sound, and to engage with each other as trusted colleagues to achieve excellence in all we do. We do the right things, and we get things done.

Examples of Duties

This teammate will provide administrative support to the Finance Director and Senior Managers in performing duties of an advanced, complex, sensitive and confidential nature; attend management staff meetings, take minutes, and performs related duties.

+ Coordinate calendars and meetings, create agendas, take notes, and follow up with lists of action items for attendees

+ Oversee and manage the Director’s email inbox, ensuring confidentiality and high-priority messages are identified, categorized, and addressed timely.

+ Daily deposits, reconciling cash receipts from other departments.

+ Coordination of budget meetings with cross departmental staff, budget committee and City Council.

+ Coordination and support of the annual budget development process including formatting and publishing budget documents, examining budgetary requests, and publishing relevant public hearing notices.

+ Oversee the completion and distribution of the Cities budget document.

+ Explain budget process to staff, council and members of the public as requested.

+ Involves frequent contact with the public

+ Please review the Confidential Executive Assistant (https://www.governmentjobs.com/careers/cityoftigard/classspecs/850229?keywords=confidential%20&pagetype=classSpecifications) classification for additional details about this job

Minimum Qualifications

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to the completion of the twelfth (12th) grade supplemented by college-level coursework or specialized training in business or secretarial science and five (5) years of administrative assistant, executive assistant, office management, or related experience or two (2) years of experience equivalent to Senior Administrative Specialist at the City of Tigard.

Supplemental Information

Union Representation: Not applicable for this position

Schedule: This position is on-site with a 4/10’s schedule Monday-Thursday generally from 7:30am – 6:00pm with some flexibility. Schedule may be adjusted periodically for meetings or trainings.

How to apply: Please apply online. We do not accept emailed applications. Applications must be received by Human Resources by the closing time/date.

IMPORTANT: In lieu of resumes and cover letters, the City of Tigard evaluates each applicant's work history and responses to supplemental questions. Please complete the application and answer the supplemental questions thoroughly to ensure our subject matter experts can appropriately evaluate your experience.

ATTENTION VETERANS: To receive veteran's preference, please upload your DD214/Separation documentation.

In addition to being a great place to work (https://www.tigard-or.gov/your-government/departments/human-resources/jobs) , the City of Tigard offers competitive employee benefits for full-time and part-time employees working 20 or more hours per week:

Choice of health and dental plans

Generous retirement plan (non-PERS)

City-paid HRA-VEBA

Paid time off (PTO) program plus paid sick leave

10 paid holidays

Life and disability insurance

Universal transit pass through TriMet

This job classification is not represented by a union

Click here (https://www.tigard-or.gov/your-government/departments/human-resources/benefits) for more detailed benefits information.

01

Which of the following best describes your highest level of education?

+ High School Diploma or Equivalent

+ Associate's Degree

+ Bachelor's Degree

+ Master's Degree or higher

02

Which best describes your year of administrative assistant, executive assistant, office management, or related experience

+ less than 3 years

+ 3-4 years

+ 4-5 years

+ 5 or more years

03

Please explain how you would coordinate a large project with multiple teammates. Please include your experience with prioritizing multiple tasks and creative problem-solving.

04

Please describe your level of proficiency and experience with Microsoft Word, Excel, and Outlook.

05

Identify which of the following administrative duties you have performed.

+ Coordinate and maintain record keeping systems

+ Schedule meetings and conferences

+ Prepare meeting agendas

+ Take minutes of official meetings

+ Compose a variety of materials, including letters, reports, memoranda, forms

+ Proofread documents for accuracy and completeness

+ Working with Executives, Management and/or public officials

Required Question

Employer

City of Tigard

Address

13125 SW Hall Blvd Tigard, Oregon, 97223

Website

http://www.tigard-or.gov

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