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NY HELP Yes

Agency Attorney General, Office of the

Title Office Assistant 2 (NY HELPS)

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 09

Bargaining Unit ASU - Administrative Services Unit (CSEA)

Salary Range From $42641 to $52413 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County New York

Street Address Office of the New York State Attorney General

28 Liberty St

City New York

State NY

Zip Code 10005

Duties Description • Provide administrative and clerical support to Assistant Attorneys General (AAGs) and staff as part of the Litigation Bureau’s Administrative Support Unit (ASU), including the handling of confidential materials and knowledge of Bureau and OAG protocols, procedures, and resources.• Monitor the incoming service of legal papers, input data and documents into NYMatters (case management database), ensure timely and appropriate distribution of legal papers to designated Bureau staff, and research case information in NYMatters.• Assist with facilitating various Bureau financial transactions, including the preparation and processing of purchase requests, expert requests, and travel authorization requests, as well as facilitate payments for court reporter and transcript invoices. Maintain all associated records.• Schedule meetings, appointments, interviews, and depositions, both in office and via different video conferencing platforms, including Microsoft Teams and Webex.• Assist the Bureau’s Special Litigation Counsel with copying, scanning and redaction of legal papers, preparing Tables of Contents and Tables of Authority for legal memoranda, updating NYMatters case entries, and other administrative support tasks.• Interface with other attorneys and staff in the Litigation Bureau and other OAG bureaus or regional offices on an as needed basis.• Interface with OAG’s Managing Attorney’s Office (MAO), as well as with court clerks and staff, concerning court filings, scheduling, service issues, and other related tasks.• Manage the Bureau’s MAO Court Alert notifications and maintain an Excel spreadsheet for Court Alert requests and status updates. • Provide backup assistance with updating and compiling information for various Bureau reports, including searching NYMatters and accessing publicly available court records to obtain case status information and documents. • Provide backup assistance in responding to telephone inquiries from the public and other state agencies, including answering the Bureau’s main line, transferring calls to the appropriate staff, and taking complete messages to ensure proper follow-up.• Provide backup assistance with updating the Bureau’s archived case record reports.• Perform other duties as assigned.

Minimum Qualifications NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. NON-COMPETITIVE QUALIFICATIONS: • Office Assistant 2 (CSEA SG 9, current starting salary $42,641, job rate $52,413)One year of clerical experience *Positions located in New York City receive an additional $4,000 downstate adjustment location pay annually.OTHER WAYS TO QUALIFY:Reachable on the Department of Civil Service Eligible list for Office Assistant 2. OREligible for a lateral transfer or eligible for transfer under 70.1 of the Civil Service Law by having one year of permanent competitive service in an appropriate title. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website.

Additional Comments We are seeking talented and motivated support staff to work with our attorneys in the State’s law firm. The selected candidate will be part of a fast-paced office, gaining experience while providing public service on behalf of the State of New York. The Attorney General serves the public interest of all New Yorkers in matters affecting their daily lives, enforcing laws to protect consumers, tenants, patients, workers, investors, and charitable donors. The office coordinates statewide civil and criminal investigations, promoting economic and social justice, encouraging harm-reducing public health strategies, and preserving the state’s environment. Careers with the State offer multiple benefits, including paid vacation leave (13+ days per year), sick leave, paid State holidays off, health insurance including vision & dental, entry into the NYS retirement (pension) system, education and training, eligibility for public student loan forgiveness, and job stability with promotional opportunities. Workplace flexibilities include multiple options for employees, including telecommuting (up to two days per week) and alternative work schedules.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Bureau

Telephone (518) 776-2500

Fax (518) 915-7754

Email Address [email protected]

Address

Street Office of the New York State Attorney General

The Capital

City Albany

State NY

Zip Code 12224

Notes on Applying To apply, submit a cover letter that includes a statement describing how you meet the minimum qualifications and a resume to [email protected]. Please be sure to include the Vacancy ID # and job title in the subject of your email. Candidates from diverse backgrounds are encouraged to apply.The OAG is an equal opportunity employer and is committed to workplace diversity.For more information about the Attorney General's Office visit www.ag.ny.gov.