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Director Finance & Administration - Real Estate

Job ID: 11756

Business Unit: MTA Headquarters

Regular/Temporary: Regular

Department: Leasing Acquisitions & RE Ops

Date Posted: May 15, 2025

Description

POSTING NO.

11756

JOB TITLE:

Director Finance & Administration - Real Estate

DEPT/DIV:

Leasing Acquisitions & RE Op s

WORK LOCATION:

2 Broadway

FULL/PART-TIME

FUL L

SALARY RANGE:

$174,000 - $182,917

DEADLINE:

Until filled

This position is eligible for teleworking , which is currently one day per week. New hires are eligible to apply 30 days after their effective hire date.

The Metropolitan Transportation Authority is North America's largest transportation network, serving a population of 15.3 million people across a 5,000-square-mile travel area surrounding New York City, Long Island, southeastern New York State, and Connecticut. The MTA network comprises the nation’s largest bus fleet and more subway and commuter rail cars than all other U.S. transit systems combined. MTA strives to provide a safe and reliable commute, excellent customer service, and rewarding opportunities.

Position Objective:

This position provides leadership and strategic vision to the Real Estate Finance and Administration team and is responsible for the oversight of (i) the Real Estate finance unit group and all financial matters related to the Real Estate Department including property management agreements including financial reporting, funding requests, budget development and contractual analysis; lease and license revenue tracking, budget, forecasts and all accounts payable and receivable; (ii) the department’s procurement activities and contract management including, management of all Procurement-related RFPs, contract compliance and tracking; (iii) personnel decisions and actions for job creation, posting, and filling; and (iv) all other administrative duties – in particular the tracking of all process and procedures manuals; ensuring internal processes and reporting integrity and consistency across all the department’s lines of business – transaction and tenant management; property and project management

Responsibilities:

+ Manage three direct reports and oversee the operations of the Real Estate Finance group, including financial reporting, budgets, payables, and receivables

+ Oversees the procurement, contract management and finance activities of 3rd party vendors including, without limitation, property management; brokerage, architectural, appraisal and other firms that support Real Estate’s core business in support of the MTA Agencies to ensure compliance with contractual requirements, audit recommendations, and external audit requirements

+ Work closely with facilities department regarding all financial matters related to the property management agreement including overseeing all financial reporting, funding requests, budget development, and contractual analysis

+ Work with the Chief Real Estate Transactions and Operations Officer on personnel decisions including, position creation, posting, and filling

+ Oversee financial budgets in conjunction with approved contracts, review and approve invoices and back up for payments to vendors in conjunction with agency chargeback spreadsheets for reconciliation

+ Responsible for tracking one-time and recurring revenue attributable to complex transactions completed by MTA’s Transit Oriented Development Department - such as Hudson Yards.

+ Oversee the lease administration of the various MTA Leases – where the MTA is the tenant - to ensure that all rent obligations are met and compliance with all lease provisions

+ Oversee an additional staff of three to manage all non-financial administrative functions of the department in particular the tracking of all process and procedures manuals; ensuring internal process and reporting integrity and consistency across all the department’s lines of business – transaction and tenant management; property and project management.

+ Coordinate all audits for the Real Estate Department with both internal/external auditors.

+ Work closely with MTA Corporate Compliance to oversee MTA Real Estate’s internal control process

+ Ensure that all documentation is submitted to the Office of the State Comptroller in compliance with all applicable laws and executive orders.

+ Select, develop, and motivate personnel within the department. Provide career development for subordinates. Provide prompt and effective coaching and counseling. Responsible for discipline/termination of employees when necessary. Review performance of staff. Create a professional environment that respects individual differences and enables all employees to develop and contribute to their full potential.

+ Other duties as assigned.

Qualifications:

Knowledge/Skills/Abilities:

+ Good comprehension of audit principles and processes

+ Strong financial and strategic planning skills which require the ability to develop, maintain, and monitor budgets

+ A team player with excellent interpersonal skills capable of interacting effectively with colleagues and clients in a collaborative, matrix organization

+ Knowledge of or exposure to tenant management systems (Yardi preferred)

+ High competency with MS Office applications required, particularly Word and Excel (experienced with advanced excel functions including pivot tables, v-lookups, and Macros)

+ High level of attention to detail is required.

+ Excellent communication and interpersonal skills.

+ Excellent organizational and presentation skills.

+ Demonstrated ability to work with all internal levels within a given organization, including the MTA Board.

+ Demonstrated ability to communicate and interact well with external agencies. External agencies may include the Governor’s Office for New York State, New York City government, elected and other public officials, as well as any staff located at other federal or state agencies or authorities.

+ Demonstrated ability to work in a high-profile, high-pressure environment effectively.

+ Demonstrated ability to communicate effectively with key internal and/or external stakeholders.

+ Must have strong supervisory skills to effectively direct professional staff and technical employees in implementing the short- and long-term goals and direction for the area(s) of responsibility.

+ Demonstrated ability to complete short- and long-term projects effectively and as efficiently as possible.

Required Education and Experience:

Bachelor’s degree or the equivalent in real estate, finance, accounting, business administration, procurement, or related fields from an accredited college or an equivalent combination of education from an accredited college and experience may be considered in lieu of a degree; and.

+ Minimum of 10 years progressively responsible experience in commercial or public real estate or finance

+ Must possess a minimum of five years of experience in preparation of budgets, accruals, re-forecasts, and reporting budget variances.

+ Must possess a minimum of five years of managerial experience.

P referred:

+ Master’s degree in in real estate, finance, accounting, business administration, procurement, or related fields with a minimum of 5 years progressively responsible experience in commercial real estate – preferred but not required.

Other Information

May need to work outside of normal work hours (i.e., evenings and weekends)

Travel may be required to other MTA locations or other external sites .

According to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

Employees driving company vehicles must complete defensive driver training once every three years for current MNR drivers; or within 180 days of hire or transfer for an employee entering an authorized driving position.

Equal Employment Opportunity

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including those concerning veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.