• Senior Administrative Specialist

    SUNY Upstate Medical University (Syracuse, NY)


    Job Summary:

    Manages a team of administrative professionals (i.e., Patient Service Representatives, Administrative Specialist, Administrative Assistants, & Student Aides)

     

    - Interview & hire new staff

     

    - Completes new hire orientation

     

    - Enters Staff into NEMS

     

    - Works alongside of other supervisor and Associate Manager to be sure of efficiency within the team.

     

    Manage workflow

     

    - Assign tasks, set priorities, and manage schedules

     

    Evaluate Performance

     

    - Review work and provide feedback

     

    Train Employees

     

    - Provide training and on-the-job guidance

     

    Motivate employees

     

    - Inspire employees to perform at their best

     

    Communicate

     

    - Act as a liaison between employees and upper management

     

    Resolve Issues

     

    - Help resolve conflicts and disputes between employees

     

    Identify development needs

     

    - Help employees identify opportunities for career advancement

     

    Support

     

    - Occasionally step in to assist within the divisions in the event of a critical staffing issue.

     

    - Assistant to Medicine DEIB Officer

     

    Calendar Management

     

    Scheduling meetings, appointments, and calls, ensuring time management and prioritizing tasks.

     

    Meeting Planning

     

    Preparing agendas, coordinating attendees, taking meeting minutes, and distributing follow-up action items.

     

    Travel arrangements

     

    Researching and booking flights, accommodations, and transportation for business travel.

     

    Communication management

     

    Answering and screening phone calls, managing email correspondence, and routing inquiries to appropriate parties.

     

    Document management

     

    Organizing and maintaining electronic and physical files, preparing reports and creating presentations.

     

    Administrative tasks

     

    Handling office supplies, managing expense reports, and coordinating office services.

     

    Project support

     

    Assisting with project management tasks, including timelines and deadlines

     

    Event planning

     

    Coordinating internal and external events, including symposiums and meetings.

    Minimum Qualifications:

    Associates Degree or pertinent college level courses and four years of administrative/office management experience including supervisory experience. Will consider equivalent combination of education and experience.

     

    Reliable Transportation

    Preferred Qualifications:

    Work Days:

    Monday through Friday daytime hours

    Message to Applicants:

    Our benefits package includes health, dental and vision insurance, eligibility for employer 401k funding after 1 year (3% quarterly/5% annual on vesting schedule), tuition reimbursement, generous paid time off, including vacation and personal time, paid sick leave, holidays and floating holidays.

     

    G5: $20.48 - $34.22

     

    Please note the salary information shown is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as internal equity, market and business considerations.

     

    Recruitment Office: MedBest Medical Management