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Budget & Policy Analyst III

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Budget & Policy Analyst III

Salary

$81,204.00 - $105,564.00 Annually

Location

Denver Metro, CO

Job Type

Full Time

Job Number

IKA 00111 05/05/2025

Department

Colorado Department of Human Services

Division

OCYF (Office of Children, Youth & Families)

Opening Date

05/15/2025

Closing Date

5/29/2025 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

4255 S Knox Ct, Denver, CO 80236, USA

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

[email protected]

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

+ Questions

Department Information

This position is open to current Colorado residents only.

Please note: This recruitment may be used to fill multiple vacancies.

Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details! (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits)

About this Unit:

The Division of Youth Services (DYS) provides a continuum of residential and non-residential services that encompass juvenile detention, commitment and parole. DYS is the agency statutorily mandated to provide for the care and supervision of youth committed by the District Court to the custody of the Colorado Department of Human Services. The Division operates ten secure facilities that serve youth between the ages of 10 and 21, who are pre-adjudicated, sentenced, or committed. The Division also contracts with numerous private residential and non-residential service providers throughout the State. For pre-adjudicated youth, the Division is also responsible for the management and oversight of Senate Bill 91-94; a State-funded, locally administered program that provides services to youth at risk of further progressing into the juvenile justice system. In addition to residential programming, the Division administers juvenile parole services throughout the State.

The Division of Youth Services (DYS) Director's office exists to provide comprehensive administration of the operations of all State-operated institutions, privately contracted residential and non-residential programs, Regional Offices, and centrally managed programming. The Director's office consists of the Division's Central Administration, Medical and Psychological services, Education services, Assessment, Training and Staff Development, Food Services, Research and Evaluation, Quality Control, Financial Services/Contract Management, and Senate Bill 94 Alternatives to Detention.

The primary administrative functions of the Director's office include:

+ Creating and executing short and long-term planning initiatives

+ Development and oversight of Divisional goals and objectives

+ Liaison with the Governor's Office, Legislature, Legislative Staff, CDHS Administration, Courts and other State Departments

+ Establishment and monitoring of standards for the provision of services and direct care

+ Development of policies and procedures

+ Generating and allocating resources

+ Collaborating with internal and external entities

+ Leadership and guidance to the Regional management structure.

The Financial Services Unit is charged with overseeing two major programs within the Division of Youth Services:

+ Finance & Policy Analysis: This program supports the programmatic needs of the Division by analyzing, formulating, presenting, implementing, executing, monitoring and/or reviewing all aspects of the Division’s $166M budget. This program employs economic and fiscal analysis and practices to assess the impact of proposed legislation on the Division’s budget/s and/or operations. This program drafts and reviews budget requests and makes recommendations based on the analysis of the Division’s mission and structure, management, program priorities and funding, and legislative and regulatory mandates or constraints. This program also assesses and analyzes the political, social, and environmental climates and projections to formulate the Division’s future initiatives and directions in concert with Division effectiveness and efficiency standards.

+ Procurements and Contracts: This program supports the programmatic needs of the Division by negotiating, implementing, monitoring and managing contracts or interagency agreements to assure effective delivery of goods and services, including monitoring contract compliance and/or contract financial performance to verify contract terms, services to be provided, payment schedules and contract and/or payment process. This program supports the programmatic needs of the Division by administering contract compliance and performance requirements including prevailing industry practice for similar goods and services and evaluating overall vendor performance.

In both program areas, this work unit exists to ensure continuous quality improvement of all activities. This includes working in cooperation with the CDHS Budget and Policy, CDHS Contracts and Procurement, CDHS Accounting Divisions, vendors, Joint Budget Committee staff, and Legislative Council Staff.

Description of Job

Please Note: This position has hybrid work arrangements, employees are expected to report to the office at least 2 days a week. These arrangements are subject to change.

About this Position:

Our unit is committed to fostering a culture centered on growth, collaboration, and recognition. We prioritize regular teamwork and a supportive environment to ensure success in our fast-paced and consistently busy operations throughout the year. This position is responsible for short- and long-range budget oversight for assigned programmatic areas. This oversight includes a high degree of financial complexity. Examples of this complexity include analyzing proposed legislative and other changes for programmatic impacts and detailing the costs associated with a given impact, formulating, and developing methods for summarizing complex and disparate financial information into easily understood formats that assist program, division, and department leadership in decision making.

This position is responsible for the analysis of fiscal and budgetary data and building programs’ budgets utilizing multiple data sources such as CORE. In addition, this position now builds executive-level financial dashboards utilizing Excel Database and provides tracking and reports on budget to actual expenditures, as well as expenditure forecasts to the management team on a monthly basis. This consists of highly complex analysis and presentation skills. It includes utilizing FTE, class, and activity data as well as differences in payroll and contract staffing. The decision-making necessary to establish the budgets and set up the data in Tableau is extremely complex and requires a complete understanding of the Long Bill appropriations that must be balanced and the budgeting processes that are necessary to establish budgets.

This position maintains a strong knowledge of fiscal rules, appropriate legislation, and accounting practices to ensure efficient and effective budgetary decisions are made.

The position compares budget requests to business plans, identifies variances, and handles multiple types of funding streams and limitations therein. It interprets appropriations, issues guidance to managers, and determines management’s information needs, along with assisting in providing legislative breakouts and requests for information during the session.

This position is responsible for the development of internal budget policies and requirements regarding funding and spending decisions. Position works independently to apply solutions and ensure accurate and appropriate projecting and spending of appropriations. This position must independently use professional judgment and resources from a variety of areas to evaluate programs’ needs compared with current funding levels, working with program management to ensure alignment of available resources with prioritized programmatic needs. This position provides budgetary and financial analysis and support to all levels of division management including offering fiscal recommendations and frequent independent decision-making, assists in the achievement of service goals and objectives at the least possible cost to the Division, prepares and provides budget data and analysis for submission to the central budget office for submission to the Office of State Planning and Budgeting (OSPB) and Joint Budget Committee (JBC) for long bill spending authority. Position assists in the preparation of fiscal notes for legislative council staff on impending legislation, and other financial responsibilities as assigned.

This position completes Division-wide audits to ensure that programs follow established budgetary and fiscal guidelines and requirements, evaluates the results of the audit, and recommends appropriate changes and action steps to ensure compliance.

This position works under the oversight of the Division’s Finance and Budget Director in evaluating current policies, identifying gaps and issues, and recommending changes to resolve the issues. This position is the Division’s reliable source responsible for understanding all budget and policies’ implications and often presents with the urgent budgetary tasks and decisions when it needs to become resourceful in adapting to the required changes to meet the Division’s and Office’s requirements or new goals. For example, when there are organizational changes within the Division, leadership relies on this position to have an integral role in evaluating existing budget and policies, establishing a preliminary budget, and developing steps of the process before organizational changes can be approved.

Summary of Job Duties:

Budget and Policy Analysis:

Position analyzes, develops, and implements program/division and organization unit plans and budgets, and recommends policy adjustments based on analysis. Utilizes complex program data in the development of budgets and determines the organizational chart of accounts structure to meet the reporting needs of the program/division. Utilizes program knowledge to evaluate and monitor annual budgets developed for operating, personal services, and other related program expenses. Develops and provides staffing patterns that project personal services costs based on the needs of the division and relevant programs.

Position monitors encumbrances within the Division, identifies and quantifies variances, and recommends changes to encumbrance and/or contract documents as needed to meet program and Division priorities and annual timelines. The position communicates in writing and in person with program managers and branch directors regarding fiscal decisions.

+ Position analyzes and tracks DYS personal services appropriations, expenditures, personal services contracts, and personnel action requests to provide monthly budget execution reports to the Finance and Budget Director, DYS Program Managers, and DYS Directors. This position formulates, recommends, monitors, modifies, analyzes, and reports on major funding sources in assigned areas. This position utilizes Core as a data source for input into the Excel tracking database and provides timely and accurate information to the Division’s leadership. This position is responsible for division-wide financial audits and establishing budget and financial guidance that programs need to follow. This position evaluates results of audits, analyzes issues, and determines appropriate action steps to ensure compliance. This position is the primary point of contact for budget team members regarding any questions, concerns, issues, and work reviews.

Financial Reporting and Compliance:

Position assists and advises the Finance and Budget Director, DYS Program Managers, and DYS Directors in budget development and data analysis required to justify and support budget actions such as decision items, supplementals, and fiscal note responses. Position must be able to defend and negotiate DYS budget and funding requests with supporting data used to demonstrate business need and rationale. Duties include the development of portions of the DYS section of the department-wide budget submission to OSPB and JBC.

Stakeholder Involvement:

Advise program managers to ensure adherence to expense budgets, appropriation limitations, state fiscal rules, federal administrative guidance, and other internal and external fiscal policy and procedures. This includes approving/disapproving hiring requests and developing and proposing solutions to emerging budget and fiscal issues. Position develops budget projections based on program knowledge, division, and department strategic plans and long-range programmatic goals to propose appropriate solutions to emerging issues and trends that might result in non-compliance and/or under/overspending of funds. Spending projections and corresponding recommendations are highly influential in program spending decisions and are essential to the daily operations of all program sections. Position may be relied on to make independent decisions to forward the goal of appropriate and accurate spending between multiple program sources.

Work Lead:

+ Provides work lead supervision to two professional FTE

+ Ensures services and products delivered by staff are of superior quality, timeliness, and quantity, and contribute to the unit work plan objectives.

+ Implements methods, procedures, and processes to improve workflow and productivity.

+ Provides feedback and coaching to staff related to work processes and products, assists in training staff, and provides leadership on projects as necessary.

+ Recommends plans for training, career growth, and professional development to enhance staff knowledge, skills, and abilities.

+ Monitors and evaluates employee performance and contributes to assigned employees' annual performance plan and annual performance evaluations.

+ Maintains oversight of project management plans.

+ Reviews assigned employee attendance, workplace behavior, communication, and competencies with the supervisor on a regular basis.

+ Other duties as assigned

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Important Note: Please review your application to ensure completion. For the most equitable applicant experience, CDHS' hiring teams consider only the contents of your application to determine meeting minimum qualifications and for the comparative analysis process. Experience is calculated on a full-time equivalency basis, therefore, it is important to accurately notate the hours you averaged per experience section entry. Volunteer work or related type of experience may be used to meet the qualifications, but must be clearly documented. It is paramount that in the experience portion of the application, the applicant describes the extent to which they possess the education, experience, competencies and background as they relate to the duties outlined in the job announcement.

MINIMUM QUALIFICATIONS:

Option 1 - Experience:

+ Seven (7) years of professional related experience and / or skills in budget analysis, finance, accounting, etc.

+ Please note: This experience must be clearly documented on your application and the supplemental questions must be answered.

OR

Option 2 - Experience & Education:

+ A combination of related education and/or relevant experience in an occupation related to the work assigned equal to seven (7) years of professional related experience and / or skills in budget analysis, finance, accounting, etc.

+ Current, valid licensure as a CPA by the Colorado Board of Accountancy will substitute for the degree requirement and two (2) years of the required experience.

Substitutions:

+ Additional appropriate education will substitute for the required experience on a year-for-year basis.

+ Additional appropriate experience will substitute for the degree requirement on a year-for-year basis.

Preferred Qualifications:

+ Bachelor's degree from an accredited institution in Accounting, Finance, Business

+ Administration or a field of study related to the work assignment

+ Strong understanding of government accounting and budgeting

+ High attention to detail when drafting, proofreading, revising written and budgetary documents

+ Experience with CORE (Colorado Operations Resource Engine)

Conditions of Employment:

+ Standard Background – Name check, TRAILS, CMS and JBITS

+ Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([email protected]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

A standard appeal form is available at:www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Information

How to Apply (https://cdhs.colorado.gov/information-for-job-applicants#how-to-apply)

The Assessment Process

For additional recruiting questions, please [email protected]

About Us:

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:

+ Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans

+ Medical and dental health plans

+ Employer supplemented Health Savings Account

+ Paid life insurance

+ Short- and long-term disability coverage

+ 11 paid holidays per year plus vacation and sick leave

+ BenefitHub state employee discount program

+ Employee Wellness program MotivateMe

+ Excellent work-life programs, such as flexible schedules, training and more

+ Remote work arrangements for eligible positions

*Some positions may qualify for the Public Service Loan Forgiveness Program. For more

information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs .

Our Values:

We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.

Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at [email protected] or call 1-800-929-0791.

~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

Your legal name is used in the hiring process for background checks. Did you use your full legal name in your application?

+ Yes

+ No

02

The bottom of this job announcement provides links to additional information on how to apply, the assessment process, toll free applicant technical support, and about how the State of Colorado is an equal opportunity employer. Please acknowledge below that you have read the information provided in these links.

+ This information is available to me and I have read this information.

+ I am unable to access the links with this information on the job posting. (If you select this option, please contact the recruiter, whose information is listed on this announcement, so that they can send this information directly to you.)

03

Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position.

04

If you are a current or former State of Colorado employee, please list your employee number (starts with 997...). Failure to provide this requested information may render your application incomplete, and you may no longer be considered for the position.

05

Due to the youth population served at our Youth Centers, incumbents of this position must be at least 21 years of age. Are you 21 years of age or older?

+ Yes

+ No

06

Please answer the following application questions in detail and as specific as possible, including your years of experience with each task. These responses are formally reviewed and heavily weighted in the structured application review process. Please acknowledge your understanding of this.

+ I understand my answers to the application's supplemental questions will be reviewed and assessed in the Structured Application Review process.

07

Describe your experience reviewing and analyzing expenditures and making financial projections in a business setting.

08

Describe your experience providing formal and informal budgetary recommendations to program administrators and managers.

09

Describe your experience drafting statements of work and the steps you take to get a contract through execution.

Required Question

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State of Colorado

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Website

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