• Financial Administrative Assistant

    Kohl's (Desoto, TX)


    Perform clerical and data entry duties in a timely and accurate manner to support the objectives of the Distribution Center. Do you love . . . completing tasks in a timely and accurate manner? Are you energized by . . . communicating with multiple business partners? Do you enjoy . . . supporting the execution of key business initiatives?

    ACCOUNTABILITIES

    COORDINATES CALENDAR AND CORRESPONDENCE

    + Assist building leadership with correspondence to Corporate, management and associates

    + Drive team activities including staff meetings, agendas and notes, building wide meetings, social outings, and other key activities as assigned

    + Acts as Engagement Administrator for various company programs

    + Schedule travel and accommodations, and reconcile travel expense statements and Corporate charge statements

    + Receives and directs visitors

    + Assists and partners with other building business partners as needed

    + Supports coordination of building activities

    + Updates various communication areas within the building

    PERFORMS REPORTING, FILE MANAGEMENT AND OFFICE COORDINATION

    + Maintain budgets and monitor invoices for payment

    + Reconcile and submit weekly financial forecasts, monthly accruals and financial statements to Corporate

    + Order and disburse supplies, distribute mail and filing

    + Assist building leadership with conference calls, incoming calls, setting appointments, monitoring emails and developing worksheets

    + Report and enter production numbers, aging and update Organizational Charts to Corporate

    + Identify and coordinate best method for meetings and appointments

    + Tracks various Recognition Programs

    QUALIFICATIONS

    REQUIRED

    + Effective verbal and written communication skills

    + Basic math and reading skills, legible handwriting and attention to detail

    + Ability to multitask and perform tasks consistently and accurately

    + Ability to operate office equipment and proficient knowledge of all Microsoft Office applications

    + Excellent time management and organization skills

    + Ability to work independently and with multiple levels within the organization

    + Adhere to Kohl's policies and procedures

    + Regular and prompt attendance

    + Keep work area neat and clean

    + Professional and articulate

    + Ability to use good judgement and problem solve

    + Ability to work a flexible schedule and overtime as needed

    PREFERRED

    + High level of integrity and discretion

    + Ability to communicate effectively with a variety of constituent groups such as corporate partners, peers and outside groups