• Administrative Assistant 3

    Massachusetts Institute of Technology (Cambridge, MA)


    Administrative Assistant 3

     

    + Job Number: 24939

    + Functional Area: Administration

    + Department: Mechanical Engineering

    + School Area: Engineering

    + Employment Type: Full-time (Hybrid)

    + Employment Category: Non-Exempt

    + Visa Sponsorship Available: No

    + Schedule:

     

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    Posting Description

    SENIOR ADMINISTRATIVE ASSISTANT, Mechanical Engineering, to perform complex and diverse administrative duties in support of the Deputy Dean of Engineering and the Associate Chair of the MIT Faculty including special projects and activities as well as support for research and teaching activities; provide a high-level of administrative support to the MIT Sports lab; design, build, and maintain MIT sports lab website with minimal supervision; maintain social media for the Sports Lab and update regularly; and process 20-30 Undergraduate Research Opportunity Programs (UROP) applications per semester.

    Job Requirements

    REQUIRED: High school diploma and a minimum of five years of administrative support; ability to multitask and work effectively as both a team member and individual contributor in a dynamic and challenging work environment with changing priorities; excellent customer service skills; robust organizational skills; flexibility; ability to apply sound judgment and creativity in problem solving; ability to handle confidential matters with a high degree of tact and diplomacy; robust attention to detail; robust interpersonal and communications skills; a high level of proficiency with computers and the Microsoft Office Suite, including PowerPoint; experience with arranging travel, paying invoices, ordering supplies, account reconciliations and expense reimbursements; ability to work proactively and independently to solve complex problems and bring projects to closure; ability to identify and learn new programs and software as needed; and expertise using the Internet and on-line tools such as Googledocs, Dropbox, and WordPress to maintain and update websites. PREFERRED: MIT experience. Job #24939-6

     

    Must be willing to work extended hours and some weekends during peak periods and around events.

     

    5/16/2025