• Program Administrator, HQ Operations

    Massachusetts Institute of Technology (Cambridge, MA)


    Program Administrator, HQ Operations

     

    + Job Number: 24957

    + Functional Area: Administration

    + Department: Mechanical Engineering

    + School Area: Engineering

    + Employment Type: Full-Time

    + Employment Category: Exempt

    + Visa Sponsorship Available: No

    + Schedule:

     

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    Posting Description

    PROGRAM ADMINISTRATOR, (MechE), will provide complex administrative support to the Department Head (DH) and the MechE leadership team; be the key contact for MechE headquarters and related operations; provide proactive management of day-to-day operations in headquarters for the Department at the direction of the DH; and implement and oversee special projects aligned with MechE headquarters’ administrative operations, strategic plans, and priority initiatives such as the Initiative for New Manufacturing.

    Job Requirements

    REQUIRED: Bachelor’s degree with a minimum of three years of administrative, operations, program management or related experience; robust organizational and interpersonal skills and the ability to handle a fast-paced, multi-task work environment with changing priorities and limited supervision; excellent project management skills and attention to detail; robust writing skills with the ability to effectively communicate with all levels of faculty, staff, and students both verbally and in writing; ability to use high-level discretion, maintain confidentiality, and provide high-quality customer service; experience with managing complex calendars, travel arrangements, and coordinating logistics for meetings and events; advanced technical and computer skills to support administrative functions including Microsoft Office Suite, Adobe Acrobat, and shared document environments such as SharePoint, Dropbox, Google docs. PREFERRED: Experience in a Higher Education Institution; experience working with faculty and across large departments/centers; and MIT experience. Job #24959-8

     

    Must be available to work some evenings and weekends as needed; occasional travel may be required.

     

    5/16/2025