"Alerted.org

Description:

Reporting to the Sr. Director, HR Operations, the HR Operations Analyst will be responsible HR compliance and audit activities for HR Technologies. The Analyst will be responsible for working with the HR Technology Owners and support partners and/or HRIS to provide evidence for all ITCG SOX controls, including Change Management (Changes to configuration, Integrations and Key Reports), Operations (Monitor Integration Run performance/Failures), and Logical Access (Semi-annual review of User Access by system Owners). This will require gathering information, running reports and/or identifying, creating reports to support internal compliance needs. The Analyst will organize and document all audit procedures, 'work papers' and other evidence, checklists and reports for all monthly, and semi-monthly audits. They will also review SOC reports and develop SOC assessments per CUECs. HR Technologies include at least Oracle HCM Cloud, UKG Pro WFM and ADP Workforce Now.

Essential Functions:

+ Act as primary point of contact for internal auditors, IT, and at times, external auditors. Provide requested documents for key controls to auditors. Lead and execute fieldwork to prepare high-quality workpapers summarizing procedures performed. Submit evidence of review and any mitigation plans to internal auditors. Ensure auditor requests are within scope and completed in an accurate and timely manner.

+ Draft and maintain documentation of policies related to compliance processes and procedures to ensure compliance with Audit and ITGC requirements. Lead annual reviews of documented policies and controls with control owners. Update SOX data repository documentation including flowcharts, narratives, testing results and remediation and issues management.

+ Lead annual reviews of vendor SOC reports for HR and prepare SOC Assessments with Control Owners. Advocate for control owners while protecting the company and measuring auditor requests to internal expectations and appropriateness.

+ Build a strong understanding of HR’s business processes and technology, as well as partner with teams in Audit and IT in both an audit and advisory role. Communicate (verbally and in writing) with stakeholders as needed (Management, HR, IT, Internal Audit, External Auditors) on control design and control documentation, issue identification, remediation and monitoring. Ensure HR systems and approval processes are sufficient according to internal policies and ITGC requirements.

+ Track projects, tasks, and auditor RFIs and provide high level status updates to manager. Provide awareness of upcoming potential changes from internal and external auditors. Identify and report any compliance issues or violations and work with the appropriate teams to resolve them.

Additional Responsibilities:

+ Proactively educate team members and leaders to develop understanding of required ITGC compliance in an increasing control environment. Answer questions and respond to concerns from control owners with excellent customer service.

+ Evaluate existing IT audit policies for purpose of establishing good practices, policies and procedures relating to SaaS in particular.

+ As a trusted advisor, leverage expertise of Internal controls and operational best practices to advise on solutions that mitigate risk and create value.

+ Drive improved process efficiency and effectiveness.

+ Learn and advise on aspects of HR Data such as Data Access, Data Audit and Data Privacy. Adhere to strict HR Data confidentiality practices.

+ Learn and advise on Financial Data housed in HR and Payroll systems such as Costing Data Structures and GL Account structures and the design of both HR Organizational data and Financial Costing data co-existing in HR systems.