"Alerted.org

Description We are looking for a detail-oriented Administrative Coordinator to join our team on a contract basis in Lake Forest Park, Washington. In this role, you will play a key part in managing permit applications, maintaining accurate records, and providing exceptional administrative support to the Community Development Department. This position requires strong organizational skills and a commitment to delivering high-quality service.

Responsibilities:

• Receive and process building and land use permit applications, ensuring all submitted information is complete and accurate.

• Assign permit numbers, collect and receipt applicable fees, and enter application details into the permit tracking database.

• Set up, organize, and maintain permit files, routing them to the appropriate departments for review.

• Maintain and update accurate databases for permits, tax parcel information, and personnel activity reports.

• Audit files for expiration, issue notification letters for renewals and inspections, and manage completed project building plans for disposal.

• Explain the permit process to applicants, including regulations, approval timelines, and required activities.

• Conduct research on prior building and land use actions to provide solutions and clear guidance to customers.

• Create and maintain statistical data related to permitting activity for reporting purposes.

• Provide administrative support to the Community Development Department, including calendar management and coordination of tasks. Requirements • Proficiency with tools such as ADP Financial Services, Concur, CRM systems, and Cisco Webex Meetings.

• Experience in calendar management and budget processes.

• Strong skills in answering inbound calls and providing clear communication.

• Familiarity with permit tracking databases and statistical data management.

• Ability to research and analyze property documentation and legal status.

• Exceptional organizational skills and attention to detail.

• Previous experience in administrative roles or supporting community development teams.

• Knowledge of applicable building codes and regulations is preferred. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .