"Alerted.org

Description

An advertising company in Westwood is hiring an Executive Assistant/ Office Manager to support the LA team. As the Executive Assistant, you will provide direct support to the CEO and assist the LA office with operation's needs. This is an onsite, contract-to-hire position.

ESSENTIAL FUNCTIONS:

• Gatekeeper to the CEO. Serve as the primary point of contact for internal and external communications on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate courses of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.

• Provide sophisticated calendar and time management for the CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.

• Extensive travel management for the CEO and other executives traveling with the CEO. Always anticipating changes and/or updates to travel, events and the calendar.

• Exceptional Communication skills. Manage interaction between upper management and employees.

• Harmonize internal and external resources to expedite workflow. Coordinating with internal and external executives on various projects and tasks.

• Office Management responsibilities. Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization. Manage all aspects of the organization’s office services. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization grows. Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization within the office.

• Provide high-level administrative support to executives by meticulously managing their departmental budgets, tracking expenses, ensuring compliance with financial policies, and preparing detailed financial reports, all while collaborating closely with the finance team to maintain accurate financial records and optimize spending.

• Act as a liaison and provide support to the Board of Directors. Working closely with the General Council on all details. When needed, arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials.

• Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.

• Maintain and improve internal processes that support the CEO and the company overall.

• Some travel throughout the year might be required for this position.

The ideal candidate will have 5+ years of Executive Assistant support. This is a fully onsite role in Westwood with some overtime required. Pay once full-time is $100k-$120k.

Requirements • Minimum of 5 years of experience as an Executive Assistant supporting senior leadership.

• Strong proficiency in calendar management tools and systems.

• Demonstrated expertise in travel coordination and expense tracking.

• Excellent communication skills, both written and verbal.

• Familiarity with office management practices and vendor selection.

• Ability to handle confidential information with discretion and professionalism.

• Experience with CRM systems, financial software, and timekeeping tools such as ADP and Kronos.

• Willingness to work onsite and occasionally travel as required. TalentMatch®

•Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .