• Accounts Payable Associate

    Aston Carter (New Windsor, NY)


    Job Title: Accounts Payable Associate

     

    Schedule: Monday–Friday, 8:00 AM – 5:00 PM

    About the Role

    We are seeking a detail-oriented and proactive Accounts Payable Associate to join our dynamic Finance team. In this role, you will play a critical part in ensuring the accuracy and efficiency of our financial operations. You’ll be responsible for processing invoices, reconciling vendor statements, and collaborating with internal teams to maintain smooth and timely payments. This is an excellent opportunity for someone looking to grow within a supportive and entrepreneurial environment.

    Key Responsibilities

    + Review and validate invoice approvals and general ledger coding.

    + Accurately enter invoices into the accounting system and match them with purchase orders.

    + Perform regular reconciliations of invoices, vendor statements, and data entries.

    + Assist in the preparation and verification of weekly check runs.

    + Investigate and resolve discrepancies related to invoices, payments, and credits.

    + Ensure timely receipt of credits for returned goods and initiate vendor disputes when necessary.

    + Coordinate with Accounting staff to issue stop-payments and resolve payment issues.

    + Follow up with Project Managers to ensure timely invoice approvals and entries.

    + Identify and tag invoices missing sales tax information.

    + Maintain organized records in compliance with accounts payable retention policies.

    + Share responsibility for managing the central AP email inbox.

    What You Bring

    + 1–2 years of experience in Accounts Payable or a similar accounting role.

    + Proficiency in Microsoft Excel and strong data entry skills.

    + Familiarity with invoice processing, purchase orders, and account reconciliation.

    + Experience with SAP or other ERP systems is a plus.

    + Exceptional attention to detail and organizational skills.

    + Strong communication and problem-solving abilities.

    Preferred Qualifications

    + Associate degree in Accounting, Finance, or a related field.

    + Hands-on experience with invoice coding and reconciliation processes.

     

    Why Join Us?

     

    + Be part of a collaborative and close-knit team of four AP professionals within a larger 20-person Accounting & Finance department.

    + Thrive in a casual, entrepreneurial office culture that values initiative and teamwork.

    + Enjoy opportunities for internal growth and career advancement across departments.

    + Receive a competitive benefits package and support for professional development.

    Pay and Benefits

    The pay range for this position is $18.00 - $21.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in New Windsor,NY.

     

    Application Deadline

     

    This position is anticipated to close on May 21, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.