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Accounts Payable Specialist

Job Description

The Accounts Payable Specialist is integral to the Accounts Payable Team, focusing on the accuracy and completeness of vendor data within the company's systems. This role involves creating, updating, and maintaining vendor profiles, verifying documentation, and ensuring compliance with company policies and guidelines. The Specialist serves as a point of contact for vendor-related inquiries, collaborating with various departments to support efficient vendor onboarding and updates. The position requires data entry and processing, rigorous verification, and reconciliation of vendor invoices. The ideal candidate is self-motivated, organized, and capable of working independently, while fostering a positive, team-oriented environment. Strong communication skills and a thorough understanding of accounts payable functions are essential.

Responsibilities

+ Manage the MS Outlook mailbox daily for vendor maintenance and vendor COI.

+ Coordinate with Project Managers for vendor onboarding, documentation, qualification, and system setup.

+ Conduct due diligence on new and existing vendors to ensure compliance with company policies and guidelines.

+ Maintain accurate and up-to-date records of vendor information, including contact details, banking information, and legal compliance documents.

+ Verify documents such as W-9s, W-8s, and other forms to ensure vendors meet compliance standards.

+ Complete Tin Check validation and ensure it meets Certificate of Insurance requirements.

+ Act as a liaison between internal and external departments and vendors, facilitating communication and ensuring smooth collaboration.

+ Address and resolve any issues or disputes between the company and its vendors.

+ Respond to employee questions and supplier inquiries about vendor account setup and identify opportunities to improve vendor relations processes.

+ Review and verify the daily check-run for Urgent Pay 15+, and weekly check-run 650+, ensuring invoices are matched in the Epicor system.

+ Process requests and complete vendor credit application forms.

+ Sort out incoming USPS mail and distribute it to the accounting staff and management.

+ Perform all other accounts payable and general administrative accounting duties as assigned.

Essential Skills

+ 2-4 years of full cycle accounts payable experience.

+ Basic Excel skills, including navigating spreadsheets and using basic formulas.

+ Experience with vendor relations, maintenance, and reconciliation.

Additional Skills & Qualifications

+ Experience with Epicor ERP.

+ Bachelor's or Associate's degree.

Work Environment

The work environment is a full-time position from Monday to Friday, 8 AM to 5 PM, with a 30-minute lunch break. The role is situated in a professional office setting, emphasizing collaboration and efficiency.

Contact Me:

Kaitland Clawson

View my availability here:

https://www.linkedin.com/in/kaitland-clawson-552605154/

Book an appointmentPay and Benefits

The pay range for this position is $40000.00 - $47000.00/yr.

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Workplace Type

This is a fully onsite position in Virginia Beach,VA.

Application Deadline

This position is anticipated to close on May 30, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.