• Accounts Receivable Specialist

    Aston Carter (Dulles, VA)


    Accounts Receivable Specialist

    Job Description

    We are seeking an experienced Accounts Receivable Specialist to join our team. In this role, you will work closely with Project Managers to prepare and process Time and Material (T&M) and AIA billings, and interface invoices in Viewpoint. You will be responsible for reconciling customer account statements, preparing and processing credit memos, and executing conditional and partial lien waivers. The role involves handling an average volume of 500-800 invoices monthly, ensuring all invoices are reviewed for appropriate documentation and approval prior to processing. You will maintain files and documentation thoroughly and accurately according to company policies and assist with other projects as assigned.

    Responsibilities

    + Collaborate with Project Managers to prepare and process T&M and AIA billings.

    + Interface invoices in Viewpoint software.

    + Reconcile customer account statements.

    + Prepare and process credit memos.

    + Prepare and execute conditional/partial lien waivers.

    + Handle an average volume of 500-800 invoices monthly per person.

    + Review invoices for appropriate documentation and approval prior to processing.

    + Maintain thorough and accurate files and documentation in accordance with company policy.

    + Perform routine filing and document scanning to the network.

    + Assist with additional projects as assigned.

    Essential Skills

    + 2-3+ years of experience in Accounts Receivable.

    + High volume billing experience (800-1200 invoices monthly).

    + Proficiency in following guidelines for collecting and applying money, statements, lien waivers, and PO numbers.

    + Strong customer/vendor relationship management skills.

    + Excel proficiency.

    Additional Skills & Qualifications

    + Excellent written and verbal communication skills.

    + Ability to prioritize workload in a fast-paced, multi-task environment.

    + Detail-oriented with a professional attitude.

    + Capability to work independently and as part of a team.

    + Strong organizational and problem-solving skills.

    + Interpersonal skills to interact professionally with employees and customers.

    + High school diploma required; Associates or Bachelor's degree in Accounting or Finance preferred.

    + Exposure to large ERP systems (Viewpoint) and/or Accubid Time and Material software preferred.

    + Experience in the construction industry preferred but not required.

    Work Environment

    The position is on-site for the first 9 months, with hybrid flexibility offered depending on performance thereafter. Work hours are Monday to Friday, during normal business hours. The company fosters a great culture with long-term employees, engaging in fun employee programs such as escape rooms, axe throwing, and community involvement.

    Contact Me:

    Kaitland Clawson

    View my availability here:

    https://www.linkedin.com/in/kaitland-clawson-552605154/

    Book an appointmentPay and Benefits

    The pay range for this position is $28.84 - $31.25/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Dulles,VA.

     

    Application Deadline

     

    This position is anticipated to close on May 30, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.