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Property Manager/Data Analyst

Job Details

Job Location

Bronx, NY

Secondary Job Location(s)

New York, NY; Brooklyn , NY

Position Type

Full Time

Education Level

4 Year Degree

Salary Range

$65000.00 - $75000.00 Salary/year

Travel Percentage

Up to 50%

Job Shift

Day

Job Category

Professional Services

Description

Comunilifeis looking for an experienced Property Manager/Data Analyst for its Real Estate Department. Under the management of the VP for Real Estate and Asset Management, the Property Manager/Data Analyst will be assigned responsibility for one or more properties. Property Manager is responsible for all aspects of leasing, including qualifying applicants, LIHTC compliance, lease signing and renewals, rent notices, and rent collections. Tasks include preparing rental reports; supervising and monitoring building operations; coordinating and communicating with Program Director and staff on property and facility related issues. The Property Manager is responsible for the overall maintenance and cleanliness of the Property, The Property Manager shall work collaboratively with the Assistant Facilities Director and Facilities Department as needed. Will become subject matter expert in the current Property Management System (RealPage) and provide reports and assessments to management as well as assistance and training to other Comunilife staff on use of the RealPage data. This position is eligible for Comunilife's generous benefits and paid time off package.

Essential Duties:

Apartment Leasing, Compliance and Rental Income:Responsible for all aspects of leasing, vacancy management, lease signing, rent collection and all related functions based on Agency policies and contract requirements. Collect documents from tenants necessary for leases and lease renewals. Coordinate with Benefits and Entitlements Coordinator on benefits, supportive tenant compliance and one-shots or payment of arrears. Coordinate with Program staff regarding necessary processes such as Case Conferences, when required by some funders prior to court action being initiated. Issue and manage lease violation notices to tenants for the timely management of tenant legal cases. Ensure that rent collection meets established targets. Work closely with the compliance officer on initial leases, tenant income verification, and timely lease renewals.

Analysis and Reporting:Input information into RealPage system as required to keep records up to date. Review reports for monitoring performance of the property. Identify operational issues that require action; review tax credit compliance, and other data to ensure we are maximizing potential income pursuant to our contractual obligations while meeting our mission related goals and commitments. Prepare documents related to the status of the property, assist in preparing reports for Board, funders and investors. Prepare reports using Real Page to analyze performance of the portfolio, including identifying trends and inform management and the Vice President of Real Estate. Provide recommended best practice solutions and strategies for improvement in areas identified.

Monitoring and Maintaining Physical Conditions:Responsible for the overall maintenance of the Property. Supervise the onsite Superintendent (if applicable) or assigned maintenance staff in the cleaning, maintenance and care of the Property in accordance with applicable Federal, State and City laws, building codes and regulations, and any special program requirements. Work collaboratively with the Assistant Facilities Director and Facilities Department to ensure that maintenance, operations, and physical improvements requiring outside contractors or procurement of materials are done properly, timely, and in an efficient and cost effective manner. Conduct a weekly “Roof to Cellar” walk thru inspection of the Property, including the exterior and landscaping, and a monthly joint inspection with the Assistant Facilities Director. Participate in Violation management and removal processes per Agency polices. Respond to urgent matters and emergencies during off-hours and weekends, including responding directly in the absence of the Superintendent.

Project Administration, Managing & Reporting:Coordinate marketing of apartments in accordance with governmental marketing plan requirements; lease-up units with potential residents, government agencies and others to ensure that occupancy and financial goals and restrictions are met. Work with Superintendent, facilities management and compliance team as appropriate to resolve operational issues that may arise. Monitor preventive maintenance schedules. Assure compliance with tax credit, bond and other agreements. Provide management team and program team information throughout the term of ownership and when addressing any tax credit-related or post-closing financial or building performance concerns.

Provide coverage at Property sites throughout the Comunilife portfolio as needed.

Qualifications

Education and Experience Requirement(s)

+ Bachelor’s degree and a minimum of five years of professional experience in affordable property management, housing development, urban planning, community development, or related field; Experience with application of low-income housing tax credits is required

+ Experience in the development and leasing of supportive housing for special needs and low-income populations is preferred

Certifications & Licenses Required

LIHTC certification required at hire or to be obtained within 3 months of hire date.

Comunilife is an EEO employer and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.