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Job Title: Accounts Receivable and HR Support SpecialistJob Description

This role primarily focuses on accounts receivable (AR) tasks, with additional responsibilities in human resources (HR). The ideal candidate will thrive in a fast-paced, collaborative environment and have a passion for organization and process efficiency, as well as excellent communication skills to interact with an international team.

Responsibilities

+ Create customer invoices and process customer payments, ensuring timely recording of all incoming receipts.

+ Monitor accounts receivable balances and follow up on outstanding payments or other AR-related issues.

+ Receive payments from customers and manage collections for 5-10 invoices per day.

+ Work with suppliers to ensure smooth transactions.

+ Resolve customer billing or payment issues in coordination with internal teams.

+ Assist with monthly bank and credit card reconciliations.

+ Coordinate with external accountants and international finance teams as needed.

+ Maintain organized electronic records for financial documentation and year-end reporting.

+ Support annual insurance audits and client diversity reporting.

+ Assist with cross-checking warehouse inventory accuracy with system records.

+ Maintain accurate and up-to-date employee records and HRIS systems in compliance with legal requirements.

+ Support employee onboarding and offboarding, including documentation, benefits enrollment, and internal system updates.

+ Manage employee benefits programs, including enrollments, terminations, and annual open enrollment coordination.

+ Assist in recruitment by posting jobs, screening candidates, and coordinating interviews.

+ Track and support performance evaluation cycles, including collecting forms and following up on completion.

+ Assist with maintaining employee time clock records and payroll coordination.

+ Communicate with staffing agencies and help manage temporary employee reporting.

+ Stay informed on employment law updates and help keep HR policies and handbooks current.

+ Organize training records and professional development planning in collaboration with team leaders.

+ Be flexible and willing to assist with additional tasks as needed, such as greeting customers and managing mail.

Essential Skills

+ Experience in accounts receivable, accounts payable, and payroll.

+ Proficiency in ERP and accounting software.

+ Strong skills in Microsoft Office, particularly Excel for pivot tables and formulas.

+ Bachelor's degree in Accounting or Finance.

Additional Skills & Qualifications

+ HRIS system experience.

+ Associate’s or Bachelor’s degree in Business Administration, Accounting, or a related field preferred.

Work Environment

The position is based in a logistics and production warehouse environment, with an attached office. There are 15 employees onsite at this location, which originally started in Italy and moved to Holland 6 years ago. The role offers a diverse range of responsibilities, providing variety in day-to-day tasks. One week of vacation and 6 major holidays are included in the six-month contract.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Holland,MI.

Application Deadline

This position is anticipated to close on May 22, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.