• Project Administrator

    Aston Carter (Savannah, GA)


    Job Title: Project AdministratorJob Description

     

    The Project Administrator will assist in setting up quotations and jobs within our Project Management System, maintaining quote and job statuses, and supporting personnel job and equipment schedules. The role involves booking travel arrangements for assigned projects, tracking job costs, and updating customers using Microsoft Excel, with plans to transition to the Project Management System. Additional responsibilities include job invoicing and closeouts, requiring coordination with customers to obtain necessary change orders.

    Responsibilities

    + Set up quotations and jobs in the Project Management System.

    + Maintain quote and job statuses.

    + Assist in maintaining personnel job and equipment schedules.

    + Book travel arrangements for projects, including flights, hotels, and rental cars.

    + Track job costs and update customers using Microsoft Excel.

    + Manage job invoicing and closeouts, working with customers to secure necessary change orders.

    + Coordinate with internal superintendents and project managers.

    + Work on multiple projects simultaneously, ranging from 5 to 10.

    + Develop relationships with customers, vendors, and technicians.

    + Engage with internal and external managers to facilitate communication and multitasking.

    Essential Skills

    + Construction industry experience is preferred.

    + Skills in logistics, planning, and scheduling subcontractors.

    + Experience with cost tracking, work orders, purchase orders, and change orders.

    + Proficiency in Microsoft Excel for invoicing and spreadsheet management.

    + Strong communication skills for interaction with managers and multitasking.

    + Experience with Microsoft platforms.

    + Prior experience in billing and invoicing.

    Work Environment

    The role is completely onsite, within an office setting, from 8:00 AM to 4:00 PM. Five hours of overtime are expected weekly. Once a month, weekend work will be required on an on-call basis, primarily for booking travel, which can be done from home using a laptop or iPad.

    Pay and Benefits

    The pay range for this position is $24.00 - $27.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Savannah,GA.

     

    Application Deadline

     

    This position is anticipated to close on May 30, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.