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Job Title: Receptionist / Office Coordinator (Bilingual)

**Location** : Ellsworth/ray rd

**Shift** : 7am start

Job Description

As a Receptionist / Office Coordinator, you will be the first point of contact for visitors, clients, and employees, providing a warm and professional welcome. You will manage communications, maintain a clean and organized reception area, and support various administrative tasks. Your role will also involve coordinating meetings and events, managing office supplies, and assisting with employee-related tasks.

Responsibilities

+ Greet and welcome visitors, clients, and employees with professionalism and courtesy.

+ Answer incoming calls, direct them to the appropriate staff members, and take messages as needed.

+ Manage office communications including emails, deliveries, and office mail.

+ Ensure the reception area is clean, organized, and stocked with necessary supplies.

+ Maintain office schedules, meeting rooms, and appointments.

+ Handle office supply inventory, placing orders when necessary, and ensuring proper stock levels.

+ Assist with various administrative tasks, including data entry, filing, and preparing documents.

+ Coordinate meetings and events, including scheduling, room preparation, and catering arrangements if needed.

+ Support office management and HR with employee-related tasks, such as onboarding or internal communications.

+ Provide backup support to other departments and assist with ad-hoc projects as assigned.

+ Track inventory levels, order necessary ingredients and supplies, and manage food costs to ensure profitability.

+ Monitor and order necessary office supplies, keeping inventory updated.

+ Manage accommodation and other needs for employees and clients, including conference rooms, catering, and transport.

+ Plan and confirm appointments, update agendas, and manage upcoming visits for clients and employees.

+ Coordinate meal orders for internal meetings and ensure proper authorization procedures are followed.

+ Ensure cleanliness of all meeting spaces and liaise with the cleaning company when needed.

+ Set up meeting rooms, arrange required equipment and resources, and provide snacks and beverages.

+ Ensure meeting rooms are tidy and in order once meetings conclude.

Essential Skills

+ Bilingual in both Spanish and English.

+ 1-2 years of experience in an administrative or office support role, preferably in a receptionist or customer service position.

+ Strong verbal and written communication skills.

+ Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

+ Excellent organizational skills and attention to detail.

+ Ability to multitask and prioritize tasks in a fast-paced environment.

+ Professional and friendly demeanor with the ability to interact with individuals at all levels.

+ Ability to handle confidential information with discretion.

Why Work Here? (Benefits)

Join a dynamic and fast-growing environment where your entrepreneurial spirit is recognized. Enjoy competitive benefits including medical, dental, and vision insurance, a 401K plan, and paid time off. Work in a modern, state-of-the-art facility with industry-leading technology in Mesa, Arizona. Be part of a green industry transformation in an inclusive and diversity-friendly workplace. Benefit from career advancement opportunities and employee assistance programs.

+ Competitive salary with STIP (earn up to 2000$ with short term bonus incentive plan).

+ Air-conditioned manufacturing facility

+ Medical, dental, and vision insurance.

+ 401 K.

+ Employee assistance program.

+ Paid time off.

+ A dynamic team, open to change to bring its color.

+ Modern state of the art facility with industry 4.0 technology in Mesa, Arizona.

+ Being part of a green industry transformation.

+ Fast-growing dynamic environment where entrepreneurial spirit is recognized.

+ Inclusive and diversity-friendly environment.

+ Career advancement: XNRGY promotes internal promotion.

Work Environment

The work environment includes an air-conditioned manufacturing facility equipped with industry 4.0 technology. Employees may be required to lift and/or move up to 35 pounds, stand, walk, stoop, kneel, or crouch as needed. Use of Personal Protection Equipment will be required, and good manual dexterity and multi-limb coordination are necessary. The facility also features electric charging stations.

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Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision

• Critical Illness, Accident, and Hospital

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Voluntary Life & AD&D for the employee and dependents)

• Short and long-term disability

• Health Spending Account (HSA)

• Transportation benefits

• Employee Assistance Program

• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Mesa,AZ 85212.

Application Deadline

This position is anticipated to close on May 30, 2025.

About Aerotek:

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies’ construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.