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Job Title: Facilities Coordinator 4

Job Description

The Facilities Coordinator plays a crucial role in managing work orders, providing service desk support, and assisting with reporting and administrative tasks. This position requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently while supporting the Director and facility operations.

Responsibilities

+ Process and prioritize incoming work orders through the CMMS.

+ Ensure data integrity of all work order information.

+ Monitor work order status and follow up on completion.

+ Coordinate with vendors and contractors to schedule and complete work orders.

+ Serve as the primary point of contact for facilities at the service desk.

+ Receive and manage calls for work and service requests.

+ Provide first-level support and escalate issues when necessary.

+ Maintain clear communication with staff and occupants regarding request status.

+ Assist the Director with daily, weekly, monthly, annual, and special project reporting.

+ Prepare and compile data for regular management reports.

+ Support the development of presentations and documents as needed.

+ Maintain accurate records and documentation for all facility-related activities.

+ Process purchase orders promptly and accurately in the internal financial management platform.

+ Assist with monthly accrual reports and help monitor finance trackers.

+ Support budget tracking and cost control measures.

+ Conduct routine site inspections and assessments.

+ Ensure compliance with safety procedures and building protocols.

+ Assist in implementing property risk management programs.

+ Maintain premises in neat and good working condition.

+ Assist in scheduling and coordinating vendor and contractor activities.

+ Ensure vendors and contractors meet required performance standards.

+ Support the procurement of services as needed.

+ Assist in coordinating special events and projects.

+ Support proper scheduling, execution, and closeout of building projects.

+ Help monitor project timelines and deliverables.

Essential Skills

+ Bachelor's degree in a related field.

+ Strong understanding of Microsoft Word, Excel, and Outlook.

+ Excellent verbal and written communication skills.

+ Proficiency in CMMS and financial management platforms.

+ Strong organizational and time management skills.

+ Ability to work both independently and as part of a team.

+ Self-motivated with a confident and proactive attitude.

+ Flexibility and ability to work well under pressure.

+ Attention to detail and accuracy in data entry and reporting.

Additional Skills & Qualifications

+ Experience with CRM and Excel working as an industrial admin assistant.

+ Knowledge of facilities management is a plus.

+ Experience with Corrigo, SharePoint, and website management.

+ Ability to provide reports, graphs, spreadsheets, and meeting minutes.

Why Work Here?

This role offers an opportunity to contribute to the efficient operation of facilities while developing skills in work order management, service desk operations, and administrative support for facility management. You will be part of a collaborative team that values flexibility, proactive attitudes, and continuous improvement. Enjoy a supportive work environment that encourages professional growth and development.

Work Environment

The work environment involves managing multiple tasks and responsibilities in a dynamic facility setting. You will work with various technologies and equipment, including CMMS and financial management platforms. The role may require occasional site inspections and coordination with vendors and contractors. Dress code is business casual.

Pay and Benefits

The pay range for this position is $17.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision

• Critical Illness, Accident, and Hospital

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Voluntary Life & AD&D for the employee and dependents)

• Short and long-term disability

• Health Spending Account (HSA)

• Transportation benefits

• Employee Assistance Program

• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Tuskegee,AL.

Application Deadline

This position is anticipated to close on May 23, 2025.

About Aerotek:

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies’ construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.