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Requisition Number: 23346

Required Travel: 0 - 10%

Employment Type: Full Time/Salaried/Exempt

Anticipated Salary Range: $68,323.00 - $81,120.00

Security Clearance: Ability to Obtain

Level of Experience: Management

This opportunity resides with Global Security (GS). Mission Technologies’ Global Security (GS) group comprises live, virtual, constructive (LVC) solutions; fleet sustainment; nuclear and environmental; and Australia business.

As a trusted partner to our military customers, HII designs, develops and operates the largest LVC enterprise that prepares warfighters for cross-domain battle. With advanced technologies to enable mission readiness, HII understands that preparation requires full coordination—not readiness in piece-parts.

For more than 40 years, the U.S. Navy has entrusted HII to maintain and modernize the vast majority of its fleet. With a holistic approach to life-cycle maritime defense systems—from small watercraft to submarines, surface combatants and aircraft carriers—HII ensures a high state of readiness.

HII supports the Department of Energy’s national security mission through the management and operation of its sites, as well as the safe cleanup of legacy waste across the country. HII meets clients’ toughest nuclear and environmental challenges.

Meet HII’s Mission Technologies Division

Our team of more than 7,000 professionals worldwide delivers all-domain expertise and advanced technologies in service of mission partners across the globe. Mission Technologies is leading the next evolution of national defense – the data evolution - by accelerating a breadth of national security solutions for government and commercial customers. Our capabilities range from C5ISR, AI and Big Data, cyber operations and synthetic training environments to fleet sustainment, environmental remediation and the largest family of unmanned underwater vehicles in every class. Find the role that’s right for you. Apply today. We look forward to meeting you.

To learn more about Mission Technologies, click here for a short video: https://vimeo.com/732533072

Who We Are

The Administrative Manager delivers comprehensive administrative and scheduling support for critical RCOH programs, specifically for the CEMAT (Carrier Engineering Maintenance Assist Team), LIFAC (Light Industrial Facility), and ESU (Elevator Support Unit) contracts. This pivotal role manages subcontractor coordination, project timelines, deliverable tracking, and compliance documentation. The Administrative Manager ensures the smooth integration of all administrative functions essential to HII-MT's RCOH operations, meeting both program requirements and government expectations.

What You Will Do

+ Supervise administrative personnel supporting both CEMAT and ESU work scopes.

+ Manage subcontractor onboarding, deliverables, documentation, and administrative compliance across both contracts.

+ Develop, track, and update Statements of Work (SOWs) for internal and subcontractor tasks.

+ Create and manage integrated schedules in SFIM’s, TSSR and Microsoft Project aligned to CEMAT and ESU execution plans.

+ Lead, develop, prepare, and update submissions of the Technical Schedule Status Report (TSSR) in support of ongoing production milestones.

+ Develop, manage and distribute high-visibility deliverables including the Commanding Officer’s (CO's) Agenda, Phase Management Plans, and weekly execution reports.

+ Support coordination of resources, schedules, and documentation across production, program management, and logistics functions.

+ Generate reports, meeting minutes, and correspondence for leadership reviews.

+ Attend program specific meetings to capture action items to distribute to RCOH leadership.

+ Maintain scheduling, calendars, and communication logs for RCOH leadership personnel.

+ Support audits, quality reviews, risk assessments, and reporting requirements for both CEMAT and ESU program.

+ Maintain administrative control systems including timekeeping, delay and disruption logs, lessons learned, risk management, rework and deliverables repositories.

+ Manage internal tracking of deliverables, contract documentation, monthly reports and change orders (condition reports).

+ Assist in logistics, supply requests, and procurement documentation as required.

+ Complete other duties as assigned.

What You Must Have

+ 4 years relevant progressive experience with Bachelors in related field; 2 years relevant progressive experience with Masters in related field; or High School Diploma or equivalent and 8 years relevant progressive experience.

+ Candidate must be proficient in Microsoft Excel & Project for schedule development and reporting.

+ Candidate must have the proven ability to produce executive-level deliverables.

+ Candidate must have excellent organizational, written, and verbal communication skills.

+ Candiate must be able to access shipboard spaces, industrial facilities, and walk or stand for extended periods.

Bonus Points For Having!

+ Prior administrative experience managing large industrial projects.

+ Experience with TSSR management, planning and execution of schedules, and schedule status tracking.

+ Prior experience supporting subcontractor oversight, developing and managing SOWs.

+ Strong knowledge of shipyard processes, including JFMM, NAVSEA instructions, and compliance protocols.

Physical Requirements

May be required to visit job site in an industrial or shipboard environment. Normally not required to lift more than 40 pounds higher than three feet above feet/floor level.

HII is more than a job - it’s an opportunity to build a new future. We offer competitive benefits such as best-in-class medical, dental and vision plan choices; wellness resources; employee assistance programs; Savings Plan Options (401(k)); financial planning tools, life insurance; employee discounts; paid holidays and paid time off; tuition reimbursement; as well as early childhood and post-secondary education scholarships. Bonus/other non-recurrent compensation is occasionally offered for qualified positions, and if applicable to this role will be addressed by the recruiter at the screening phase of application.

The listed salary range for this role is intended as a good faith estimate based on the role's location, expectations, and responsibilities. When extending an offer, HII's Mission Technologies division takes a variety of factors into consideration which include, but are not limited to, the role's function and a candidate's education or training, work experience, and key skills.

Why HII

We build the world’s most powerful, survivable naval ships and defense technology solutions that safeguard our seas, sky, land, space and cyber. Our workforce includes skilled tradespeople; artificial intelligence, machine learning (AI/ML) experts; engineers; technologists; scientists; logistics experts; and business administration professionals.

Recognized as one of America’s top large company employers, we are a values and ethics driven organization that puts people’s safety and well-being first. Regardless of your role or where you serve, at HII, you’ll find a supportive and welcoming environment, competitive benefits, and valuable educational and training programs for continual career growth at every stage of your career.

Together we are working to ensure a future where everyone can be free and thrive.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, physical or mental disability, age, or veteran status or any other basis protected by federal, state, or local law.

Do You Need Assistance?

If you need a reasonable accommodation for any part of the employment process, please send an e-mail to [email protected] and let us know the nature of your request and your contact information. Reasonable accommodations are considered on a case-by-case basis. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to from this email address. Additionally, you may also call 1-844-849-8463 for assistance. Press #3 for HII Mission Technologies.