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Archivist 3

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Archivist 3

Salary

$66,250.00 - $100,636.00 Annually

Location

Dauphin County, PA

Job Type

Civil Service Permanent Full-Time

Job Number

CS-2025-24616-26030

Department

Historical & Museum Commission

Division

HM Rcds Srvs Sectn

Opening Date

05/02/2025

Closing Date

5/22/2025 11:59 PM Eastern

Job Code

26030

Position Number

00084750

Union

FOSCEP

Bargaining Unit

C5

Pay Group

ST08

Bureau / Division Code

00300232

Bureau / Division

Bureau of Pennsylvania State Archives, Records Division, Records Services Section

Worksite Address

1681 N. Sixth Street

City

Harrisburg, Pennsylvania

Zip Code

17102

Contact Name

MegAnn Carey

Contact Email

[email protected]

+ Description

+ Benefits

+ Questions

THE POSITION

Are you a dedicated leader with a passion for archival sciences? Join forces with the Pennsylvania Historical & Museum Commission (PHMC) as an Archivist 3 and serve as the head of the Records Services Section! This rewarding position is responsible for state and local records management programs and assists agencies and local governments with records management retention concerns and advising them on records storage and best practices. Showcase your organizational skills by managing the appraisal and accessioning of Commonwealth records for the State Archives and overseeing the State Archives grant program and several outreach programs. Apply today to help with our mission to discover, protect, and share Pennsylvania’s past, inspiring others to value and use our history in meaningful ways!

DESCRIPTION OF WORK

As the head of the Records Services Section, you will supervise professional Archivists working in a portion of a statewide archival program to ensure the preservation and availability of Government records and to stimulate interest in the principles and methods of maintaining and using historic manuscripts and records. Work involves planning and conducting specialized programs for accessioning, inventorying, appraising, arranging, describing, and preserving documentary materials and public records; providing advice and guidance to government officials and agencies on record retention, storage, and preservation issues; and making recommendations relating to the collection and disposition of public records. Duties may also include planning and participating in informational programs, conferences, workshops, and seminars, in addition to supervising technical and clerical employees. Work is performed independently and is reviewed by a manager for compliance with policies, procedures, regulations, and expected outcomes.

Interested in learning more? Additional details regarding this position can be found in the position description (https://careers.employment.pa.gov/pd/PD\_NEOGOV.asp?p=00084750) .

Work Schedule and Additional Information:

+ Full-time employment

+ Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch. Working occasional Saturdays may be required.

+ Telework: You may have the opportunity to work from home (telework) part-time, up to 2 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.

+ Salary: In some cases, the starting salary may be non-negotiable.

+ You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

+ Two years as an Archivist 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration);or

+ Three years of professional experience at a formally established archival program performing appraisal and disposition, arrangement and description, or reference services work and a master’s degree in archival science, history, library information science, or information science that includes six graduate credits in archival science ;or

+ Three years of professional experience at a formally established archival program performing appraisal and disposition, arrangement and description, or reference services work and a master’s degree in archival science, history, library information science, or information science that includes three graduate credits in archival science and completion of either the Society of American Archivists’ (SAA) Arrangement and Description Certificate or the SAA Digital Archives Specialist Certificate ; or

+ Three years of professional experience at a formally established archival program performing appraisal and disposition, arrangement and description, or reference services work and a master’s degree in archival science, history, library information science, or information science and completion of both the SAA Arrangement and Description Certificate and the SAA Digital Archives Specialist Certificate ;or

+ Four years of professional experience at a formally established archival program performing appraisal and disposition, arrangement and description, or reference services work.

Other Requirements:

+ PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) is currentlywaivedfor this title.

+ You must be able to perform essential job functions.

Legal Requirements:

+ This position falls under the provisions of the Child Protective Services Law.

+ Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance.

How to Apply:

+ Resumes, cover letters, and similar documents willnot be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

+ If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

+ Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

+ Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

+ Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at [email protected] .

Telecommunications Relay Service (TRS):

+ 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

+ Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).

+ Your score is based on the detailed information you provide on your application and in response to the supplemental questions.

+ Your score is valid for this specific posting only.

+ You must provide complete and accurate information or:

+ your score may be lower than deserved.

+ you may be disqualified.

+ You may only apply/testoncefor this posting.

+ Your results will be provided via email.

Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) !

See the total value of your benefits package by exploring ourbenefits calculator.

Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning

We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance

We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture

We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks

Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.

*Eligibility rules apply.

01

Have you been employed by the Commonwealth of Pennsylvania as an Archivist 2 for two or more years full-time?

+ Yes

+ No

02

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

03

How many years of full-time professional experience at a formally established archival program performing appraisal and disposition, arrangement and description, or reference services work do you possess?

+ 4 years or more

+ 3 but less than 4 years

+ None or less than 3 years

04

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

05

Which of the following statements applies to you? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.org (”www.naces.org”target=_blank”) and clicking the Evaluation Services Link.

For additional information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.

+ I possess a conferred master's degree in archival science, history, library information science, or information science that includes six graduate credits in archival science.

+ I possess a conferred master's degree in archival science, history, library information science, or information science that includes three graduate credits in archival science.

+ I possess a conferred master's degree in archival science, history, library information science, or information science which does not include any graduate credits in archival science.

+ None of the above.

06

Which of the following statements applies to you? If you select any option indicating completion of one or both certificates, please attach a copy of the certificate(s).

+ I have completed either the Society of American Archivists' (SAA) Arrangement and Description Certificate OR the SAA Digital Archives Specialist Certificate and possess a valid certificate which is not expired.

+ I have completed both the SAA Arrangement and Description Certificate AND the SAA Digital Archives Specialist Certificate and possess valid certificates which are not expired.

+ I have completed neither certificate.

07

You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents willnotbe reviewed for the purposes of determining your eligibility for the position or to determine your score.

All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.

Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.

If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.

If you have general questions regarding the application and hiring process, please refer to ourFAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) .

+ Yes

08

WORK BEHAVIOR 1 - PROJECT MANAGEMENT

Plans and coordinates the administration of project processes, procedures, software selection, and related tasks of a paper and digital records management program. Determines the project scope, creates project schedule, identifies risks, and defines individual roles and responsibilities to ensure adherence to the project plan.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience planning and coordinating projects. I was responsible for determining project scope, creating project schedules, identifying risks, defining individual roles, and ensuring adherence to the project plan.

+ B. I have experience serving as a project team member and was responsible for achieving specific business tasks or goals that were assigned to me. Someone else was responsible for determining project scope, creating project schedules, identifying risks, defining individual roles, and ensuring adherence to the project plan.

+ C. I participated in project planning and implementation meetings.

+ D. I have successfully completed college-level coursework related to project management or project planning and implementation.

+ E. I have NO experience or coursework related to this work behavior.

09

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience.

+ Your experience determining project scope, creating project schedules, identifying risks, defining individual roles, and ensuring adherence to the project plan.

+ Your experience achieving project related tasks or goals.

+ Your level of responsibility.

10

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

11

WORK BEHAVIOR 2 - TECHNICAL ASSISTANCE

Provide technical assistance and consultative services to customers regarding the policies and procedures of a digital and paper records management program. Answers questions and provides guidance to customers regarding retention and disposition policies and implementation to ensure a fully integrated and seamless delivery of services.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience providing technical assistance to identify needs and answer questions. I was also responsible for recommending possible solutions to programmatic needs and issues.

+ B. I have experience providing technical assistance to identify needs and answer questions. I did NOT recommend possible solutions to programmatic needs and issues.

+ C. I have successfully completed college-level coursework related to public speaking or communication.

+ D. I have NO experience or coursework related to this work behavior.

12

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience.

+ Your experience providing technical assistance to program areas to identify needs and answer questions.

+ Your experience recommending possible solutions to programmatic needs and issues.

13

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

14

WORK BEHAVIOR 3 - SUPERVISION

Perform the full range of supervisory duties. This includes planning, delegating, and reviewing work; establishing priorities and timeframes for completion of work; providing guidance to staff on complex problems; approving/denying leave; evaluating employee performance; resolving complaints and grievances and taking disciplinary actions; interviewing and recommending selection of applicants; and identifying training needs and providing training to staff.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience performing the full range of supervisory duties which included planning and delegating work; approving/denying leave; evaluating employee performance; resolving complaints and grievances and taking disciplinary actions; and interviewing and recommending applicant selection.

+ B. I have experience as a lead worker which included reviewing work for accuracy and timeliness and providing training to staff.

+ C. I have successfully completed college-level coursework or training related to supervisory development, labor relations, or human resource management, but I do not have at least six months of supervisory or lead work experience in a work setting.

+ D. I have NO experience or training related to this work behavior.

15

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience.

+ Your duties as a supervisor or lead worker.

+ Your specific responsibilities.

16

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ Training Source

+ Course Title(s)

+ Credits/Clock Hours

17

WORK BEHAVIOR 4 - PROGRAM DEVELOPMENT

Develops program objectives, plans, policies, work methods, and procedures for a records management program or records center based on program evaluations. Develops policies and guidelines regarding retention and disposition schedules, as well as storage, management, purging, and preservation of paper or electronic records to create a more efficient and effective organization.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience DEVELOPING AND IMPLEMENTING program objectives, plans, policies, or procedures related to a records management program.

+ B. I have experience DEVELOPING OR IMPLEMENTING program objectives, plans, policies, or procedures related to a records management program.

+ C. I have experience DEVELOPING OR IMPLEMENTING program objectives, plans, policies, or procedures NOT related to a records management program.

+ D. I have successfully completed college-level coursework related to program management, business management, business administration, or records management.

+ E. I have NO experience or coursework related to this work behavior.

18

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience.

+ Your experience developing or implementing program objectives, plans, policies, or procedures.

+ The type(s) of programs you developed or implemented.

+ The actual duties you performed.

+ Your level of responsibility.

19

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

Required Question

Employer

Commonwealth of Pennsylvania

Address

613 North Street

Harrisburg, Pennsylvania, 17120

Website

http://www.employment.pa.gov