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Description

About Us:

We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.

With 15 locations and over 1,250 employees, including 600 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type

Job Title: Administrative Assistant

Provide administrative support to the assigned branch office. Duties include general purchasing, inventory, and accounting responsibilities and project based work. Project a professional company image through in-person and phone interaction.

Essential Duties / Responsibilities:

Include the following. Other duties may be assigned.

+ Assume receptionist duties, greet public and refer them to appropriate staff members, answer phone, route calls, and take messages when required.

+ Create and modify documents such as proposals, quotes and miscellaneous correspondence.

+ Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing and scheduling appointments.

+ Sign for and distribute UPS/Fed Ex/Airborne packages. Distribute incoming mail and prepare outgoing mail including bulk mail.

+ Order office supplies and monitor inventory.

+ Create and maintain various office records such as work tickets and accrual work sheets for invoices.

+ Perform basic accounting functions such as billing, accounts receivable, accounts payable, maintain branch checkbook and petty cash.

+ Prepare and send weekly payroll report information.

+ Assist with the scheduling of branch manpower.

+ Coordinate travel and lodging accommodations for staff, as requested.

Qualifications:

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education / Work Experience:

+ High School Diploma or GED is required.

+ 3+ years of administrative experience is required.

+ Construction industry experience is a plus.

Computer Skills:

+ Computer Skills: Significant experience with Microsoft Office applications (e.g., Word, Excel, PowerPoint).

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

**Notice to prospective employees:** There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here (https://recruiting.ultipro.com/EMC1002EMCGI/JobBoard/cc563430-39f7-4c82-bdfe-62f295bd857a/?q=&o=postedDateDesc&w=&wc=&we=&wpst=) . Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

Qualifications

Education

Required

+ High School or better

Preferred

+ Technical/other training or better

Experience

Required

+ 3 years: Administrative experience.

Preferred

+ Basic accounting experience with A/P, A/R & Billing a plus.

+ Previous experience in the construction industry.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.