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Administrative Assistant III - Registration and Records Specialist

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Administrative Assistant III - Registration and Records Specialist

Salary

$4,154.00 - $4,985.00 Monthly

Location

Aurora, CO

Job Type

Full Time

Job Number

GJC-000525 5/25

Department

Community College of Aurora

Opening Date

05/16/2025

Closing Date

5/27/2025 4:00 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

Community College of Aurora, 16000 E Centretech Pkwy, Aurora, CO 80011

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

Zach King, [email protected], (303) 361-7851

Hiring Pay Rate

The salary range listed represents a broad salary range for this position. It is anticipated that this position will begin at $4,154.00 per month, depending upon internal equity, experience, education, and training.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

+ Questions

Department Information

GJC-000525 05/25; Registration and Records

Community College of Aurora is a vibrant, growing, diverse, urban community college committed to student engagement, innovative teaching, and a global, multicultural perspective on learning. The college has built a reputation of excellence by cultivating a "family" culture that values students, faculty, and staff.

Why work for Community College of Aurora?

In addition to rewarding and meaningful work, we offer the following benefits:

+ Medical and dental health plans (https://www.colorado.gov/pacific/dhr/benefits)

+ Retirement savings throughColorado PERA (https://www.copera.org/)

+ Employer supplementedHealth Savings Account (https://www.colorado.gov/pacific/dhr/hsa)

+ Paid life insurance

+ Short- and long-term disability coverage

+ 10 paid holidays per year plus vacation and sick leave

+ BenefitHub (https://stateofcolorado.benefithub.com/) state employee discount program

+ CafeWell (https://www.cafewell.com/?code=colorado) employee wellness program

+ Many positions are eligible for alternate work arrangements that may include flexible schedules and/or working remotely

+ Opportunity to become a lifelong-learner and enjoy considerable savings for the college education of your dependents through our tuition assistance program

Note: This position is scheduled to work in-person, 8:00 a.m. to 5:00 p.m., Monday through Friday. Flexibility in schedule may be required to meet the needs of the department.

EMAIL ADDRESS: All correspondence regarding your status in the selection/examination process will be conducted via e-mail. Please include your current e-mail address on your application and set up your e-mail to accept messages from [email protected] and 'cccs.edu' addresses. If you do not have an email address, then you will receive correspondence via US mail.

Description of Job

This full-time position supports all functions of the Registration front-office and back office job duties as needed. Handles day to day forms processing, support students with completing Registration and Records forms, processes enrollment verifications, and manages office supplies for the department.

This position guides students through the Getting Started Steps. Assists students with completing the admissions application, self-assessment questionnaires, scheduling advising appointments, registration functions, and reviewing Degree check. Also, assists with graduation applications, password resets, guidance with appeal requirements and documentation, and completing online forms.

This position is primarily responsible for work study onboarding, training, and supervision. Making sure that work studies are properly trained and equipped with the knowledge needed to support students through the enrollment processes. This position will approve bi-weekly time sheets and monitor work study funds allocated to each student employee. Monitors work study funding and coordinates with Financial Aid when students approach their funding limits. If no additional funds are available, this position will communicate to the work study staffer when their last day of employment will be once funds run out.

Serve as the point of contact for Registration and Records Department office purchases, coordinate orders/catering for department events, route and process all paperwork for the hiring of temporary, part-time and work-study staff as well as coordinate the on-boarding process for all new staff (name tags, Banner and email accounts, including in staff directory, etc.) in the department.

This position is the primary contact for special projects for the department. This position will be the primary contact for CCCS Systems testing requests and for data cleanup projects. Other special projects such as collaborating and coordinating events with other Registration and Records staff for special events and other duties as assigned.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

G3A4XXADMINISTRATIVE ASSISTANT III (https://drive.google.com/file/d/0B4enHpLSVk4eMWdzbVhaZTJDWW8/view?usp=sharing&resourcekey=0-b3y8iaBxItfgb77tjmzofw)

MINIMUM QUALIFICATIONS:

Experience Only:

Thirty-six months (36) of clerical experience, which must include excellent customer service experience and purchasing experience in an office setting. Computer literacy is a must. Daily interaction with students, faculty and staff require that this position have strong interpersonal and organizational skills due to multiple assignments and fluctuating priorities. Effective verbal and written communication skills are necessary for success in this position. (Part-time experience will be pro-rated)

OR

Education and Experience:

College, university, or non-correspondence business school course work from an accredited institution in Business or similar field may substitute for the clerical experience as listed above on a year for year basis however, there is no substitution for the excellent customer service experience and purchasing experience in an office setting.

Preferred Qualifications: Please provide a detailed description on your application of your relevant work experience and document examples of your work in relation to the following: Experience involving a wide range of clerical responsibilities. Working knowledge of Banner Student Module or related system. Prior experience working in a community college admissions, registration & records office. Knowledge of the Federal Family Educational Rights and Privacy Act of 1974 (FERPA). High level of speed and accuracy regarding data entry. A ttention to detail (ability to check for typographical, grammatical and spelling errors, etc.); ability to multitask and be a self-starter. Strong analytical and problem solving skills. Ability to deal with a diverse population with discretion and tact.

Conditions of Employment: Must submit to and successfully complete a preemployment background check as a condition of hire. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from consideration for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide CCA Office of Human Resources with an official disposition of the charges. Must have the ability to handle lengthy and sometimes difficult phone calls while relaying a professional attitude under all working circumstances. Must maintain a high level of confidentiality at all times.

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at [email protected] within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .

Supplemental Information

This posting may be used to fill one or more similar positions in the future.

Important Note To Applicants: Former employees of the Colorado Community College System or one of its 13 colleges, who were disciplinary terminated or resigned in lieu of termination, must disclose this information on your completed application.

CCA recognizes the importance of a workforce that is reflective of our diverse student community. As such, we are interested in selecting the best candidate from a diverse applicant pool.

Selection Process: Your employment application will be used to rate your training and experience and to determine your rank among the candidates for this position. Other forms of testing may include eSkill, oral board, written, etc. subject to change based on number of qualified applicants. It is, therefore, very important to fill out the application completely and to give a detailed description of your education and work experience. Your application and attachments should address the described duties, minimum, and preferred qualifications. Be sure your application specifically addresses the requirements as listed in the Minimum Requirements section and that all required documents are included in the application packet (e.g. application, transcripts, licensure, supplemental questionnaire, etc.). Failure to include the required information by the application deadline will result in your rejection from consideration of the position.

Equal Opportunity Employer:

The Colorado Community College System believes when all human qualities are regarded with dignity and respect and when everyone has access to the individualized support they need, all will have the opportunity to thrive. In all aspects of the employment process, decisions are made based on merit, competence, performance and business need without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, creed, ancestry, national origin, marital status, genetic information, military status, or any other protected status in accordance with applicable law.

Americans with Disabilities Act (ADA) Accommodations:

As part of our commitment to provide access to individualized support, our agency will assist individuals who have a disability with reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Erica Hines, [email protected], (303) 340-7231.

Pregnant Worker’s Fairness Act:

The Pregnant Worker’s Fairness Act allows applicants to request a reasonable accommodation for known limitations related to pregnancy, childbirth, or related medical conditions. If you require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Erica Hines, [email protected], (303) 340-7231.

Address Confidentiality Program:

If you are covered by the Address Confidentiality Program as provided by Colorado Revised Statute (CRS) 24-21-201 through 24-21-214, please notify the Human Resources office or analyst listed on this announcement so that you are provided the appropriate time extension for notifications provided by U.S. Mail. The extension allowed under this program applies only to U.S. Mail notifications that include a deadline of 10 days or less.

The Federal Clery Act (The Student Right to Know and Campus Security Act of 1990) requires all institutions of higher learning to make available to prospective employees our agency's Annual Security Report. A copy of this information is available on the CCA website athttp://www.ccaurora.edu/students/student-right-know. A paper copy of this report can be obtained at the College Security Office upon request. This report includes statistics for the previous three years concerning crimes that occurred on campus or on property controlled or owned by Community College of Aurora, as well as public property within, or immediately adjacent to and accessible from, our campuses.

FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO:

Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

Are you a current resident of the State of Colorado who can provide proof of Colorado residency?

+ Yes

+ No

02

Are you willing to submit to a pre-employment background check as a condition of hire?

+ Yes

+ No

03

Please describe your administrative experience as it relates to this position.

04

Describe your experience with Banner, Microsoft Office and other software applications.

Required Question

Employer

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

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