"Alerted.org

Department Administrator - Department of Physiology

Wayne State University is searching for an experiencedDepartment Administrator - Department of Physiologyat its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Essential functions (job duties):

Provide oversight through assigned staff for regulatory compliance, budgeting, monitoring, stewardship, and safeguarding the assets and department resources. Conduct cost/benefit analysis and needs assessment. Audit ledgers and maintain databases to project expenses, forecast financial performance, and ensure control over expenditures. Evaluate requests for use of departmental funds and make decisions or recommendations as appropriate. Ensure the integrity of all transactions and financial reports. Represent department in budget meetings. Establish operating policies and procedures to ensure that expenditures of departmental funds meet the needs of the Department and are allowable within university policies. Manage faculty start-up accounts; work with School of Medicine and University Budget Office for scheduled funding contributions.

In collaboration with the Department Chair (Chair) develops, establishes and communicates strategic plans, innovative initiatives and long-term goals and objectives to support the mission, vision and values of the organization. Through assigned staff, provide the department’s administrative support services, including but not limited to purchasing, travel management and calendaring. Assist with faculty recruiting activities. Design systems and processes, which enhance efficiency and effectiveness of internal controls. Analyze the utilization of space and create strategies to accommodate growth. Identify and implement creative solutions to maximize space utilization given the current and projected needs of the department. Oversee equipment maintenance and use. Direct the coordination with Facilities Planning & Management for renovation projects. Negotiate service and maintenance contracts for scientific and office equipment. Regularly meet with faculty to remedy issues related to all aspects of operations. Direct administration of the merit salary and promotion and tenure processes.

Through assigned staff, manage or assists in the oversight for the preparation of grant proposals and contractual agreements and associated budgets; ensure the timely submission of proposals or agreements and progress reports, which meet institutional or departmental mandates. Serve as a liaison to faculty, School of Medicine (SoM) Research Support team, Grants and Contract Administrator and Sponsored Program Administration (SPA), Oversee all aspects of research administration, including pre and post-award, and special education program grant management. Ensure principal investigators maintain approved budgets of active awards and prevent deficits. Direct formal reporting for grant and ICR balances. Provide standardized reports to investigators on a scheduled basis. Direct processes that identify sources of funding, maintain grants database, and provide benefit to proposals.

Provide overall leadership and direction to staff. Set expectations & focus, assign duties, delegate responsibilities, evaluate activities, prepare performance appraisals & professional development plans. Provide coaching, mentoring and teaching. Manage the administrative process for assigned staff including hiring, promotions, terminations, disciplinary procedures, and salary adjustments. Provide ongoing performance feedback, goal setting, and development plans for staff. Plan for future staffing needs. Provide timely communications to staff.

Facilitate, lead, and participate in projects and multidisciplinary teams. Develop and direct programs for development/philanthropy and other types of outreach.

Perform other duties as assigned.

Unique duties:

Qualifications:

Education:

BA/BS Business Administration, Health Care Administration, Human Resources, Finance, Research Administration, or related field. Advanced degree preferred. An equivalent combination of education and experience may be accepted.

Experience:

At least seven years of progressively more responsible administrative experience, preferably in an academic medical center, physician practice, large multi-specialty clinic or other related health-services venture. At least three years of supervisory experience. Research administration and grants and contract management experience preferred.

Knowledge, Skills and Abilities:

Demonstrated ability to establish and maintain effective working relationships and to communicate effectively with faculty, staff, administrators, students, and the public in a variety of complex, sometimes sensitive issues. Demonstrated ability to write analytical and administrative reports and other communication that are clear, concise, logical, and appropriate for a variety of audiences. Demonstrated skill in management of space, equipment, and material resources including developing utilization plans and justifying acquisitions. Demonstrated computer skills to develop financial and administrative reporting systems for cost control and financial planning and analysis; recommend hardware and software purchases; trouble-shoot hardware and software problems. Working knowledge of the principles and practices of contract and grant administration. Skill in negotiating; exchanging ideas, information, and opinions with others to formulate policies and programs and/or arrive jointly at decisions, conclusions or solutions. Demonstrated ability to organize and coordinate conferences and lectures.

Preferred qualifications:

School/College/Division:

H06 - School of Medicine

Primary department:

H0606 - Physiology

Employment type:

+ Regular Employee

+ Job type: Full Time

+ Job category: Research

Funding/salary information:

+ Compensation type: Annual Salary

+ Hourly rate:

+ Salary minimum: 59,000

+ Salary hire maximum: 86,499

Working conditions:

Job openings:

+ Number of openings: 1

+ Reposted position: No

+ Reposted reason: None (New Requisition)

+ Prior posting/requisition number:

Background check requirements:

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.