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Description

The Contracts Administration Manager manages and maintains revenue contracts in accordance with company policies and procedures, industry best practice, and legal requirements. This individual is responsible for preparation and administration of contracts and agreements with third parties to which Asplundh Tree Expert, LLC (“the Company”) will provide services. Maintenance of electronic and physical contract repositories and contract management system.

Contract Administration and Contract Compliance:

+ Manage day-to-day administration of new and existing contracts.

+ Manage and maintain contract database and associated files.

+ Provide primary support for contract administration processes including reporting contract amendment status, tracking administrative contract amendments, and maintaining correspondence control.

+ Coordinate all activities related to the preparation, review and maintenance of contracts and agreements for services provided by the Company

+ Work cross-functionally with internal colleagues, including without limitation, Field Operations, [NS1] Legal, Compliance, Finance and other business contacts as appropriate, to coordinate the review, finalization and documentation of revenue contracts.

+ Engage designated representatives of each appropriate business area to provide business review of contract language and requirements.

+ Oversee the contract administration process, including issuing, receiving, reviewing, communicating changes, routing for approval per company SOP’s, and tracking revenue contracts to final execution.

+ Develop management reports and monitor statistics related to contract administration.

+ Coordinate resolution of contract issues internally and externally• Work on other projects related to contract administration as assigned• Monitor, review, interpret, and ensure compliance with contracts• Review contract documentation for discrepancies and conformance to standards.

+ Review third party provided agreements for common business terms and conditions, providing suggestions for language revisions when required to support business capabilities and requirements.

Contract Change Management:

+ Provide recommendations on policy change and development of policy to support changing regulatory requirements

+ Provide recommendations on contract administration procedure change and development of procedures to improve efficiency.

+ Assist with identification of risks associated with contract workflow and controls and identifies strategies to alleviate risk and communicates recommendations to executive management.

+ Support the design of contracting tools and workflows for the company

Contract Issue Management / Dispute Resolution:

+ Provide assistance and recommendations in the negotiation of contracts, as requested

+ Assist business representatives as necessary, working with Legal and Compliance in collecting information and responding to information requests, subpoenas, and litigation discovery

+ Manage and prepare audit reporting for contracting and related activities

Education Preferred

+ BA/BS in business or legal experience preferred. Pertinent experience may be substituted for degree

+ Advanced degree a plus

Work Experience:

+ 7-10 years in contract administration or related fields

+ Advanced knowledge of the practices, procedures, and processes involved in contracts administration

+ Experience in reading and interpreting contracts, agreements and legal documents and offering language modifications to meet specific requirements

+ Experience modifying documents while tracking changes and versions utilizing Microsoft Word

+ Experience managing multiple simultaneous projects and managing the flow of information across multiple work groups

+ Highly Desirable Experience

+ Experience working with and administering web-based applications (i.e. Salesforce, Oracle) or other contract administration products

+ Prior experience as a contract administrator or contracts auditor in a business setting

Other:

+ Must be detail oriented with strong reporting and organizational skills

+ Ability to manage multiple projects to successful and timely completion

+ Ability to analyze and resolve complex issues using effective problem-solving and decision-making

+ Excellent interpersonal and communication skills, including written and verbal Advanced skills using MS office (Excel, Word)

Benefits

We offer a competitive range of benefits to support our employees’ health, well-being, and financial security. Medical, dental, and vision benefits are available to all eligible employees on the first day of employment. For more information on the benefits available for this role, please contact the recruiter or hiring manager.

Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066. We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.

An Equal Opportunity Employer.

Please note:

+ _All job offers are subject to pre-employment drug screening and a background check._

+ _Unless otherwise noted, we do not sponsor employees for work authorization in the U.S. for this position._

**Notice to Agencies:** We only accept resumes from recruiters, employment agencies, or staffing services if a Service Agreement has been signed and we have requested recruitment/staffing services for the specific position. Any unsolicited resumes will become the property of the company, and no fees or compensation will be paid to the recruiter, employment agency, or staffing service.