• Senior Administrative Specialist

    Weill Cornell Medical College (New York, NY)


    Title: Senior Administrative Specialist

     

    Org Unit: Critical Care, Trauma and Burn Surgery

     

    Work Days: Monday-Friday

     

    Weekly Hours: 35.00

     

    Exemption Status: Non-Exempt

     

    Salary Range: $35.11 - $48.00

     

    *As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices

    Position Summary

    Under guidance, provides senior level executive support to senior staff within the department.

    Job Responsibilities

    + Ensures the smooth functioning of the executive office. Implements and monitors office systems to improve efficiency.

    + Serves as a confidential secretary, handles situations of highly confidential and/or sensitive nature on a daily basis.

    + Coordinates calendars and schedules appointments and meetings. Prioritizes requests for meetings and coordinates the necessary arrangements for meetings.

    + Coordinates projects relating to items such as regulatory issues, educational activities, philanthropic activities, fundraising efforts and program development.

    + May develop, maintain and/or disseminate departmental or functional specific policies and procedures. May also be responsible for maintaining a departmental standard operating procedures (SOP) manual if available.

    + Responsible for travel and conference arrangements. Organizes itinerary, makes appropriate reservations for travel and accommodations.

    + Initiates and prepares written correspondence as needed and based on functional needs.

    + Responsible for procurement activities related to goods, services, and/or equipment as needed.

    + Responsible for disbursement/reimbursement activities as needed.

    + Assists with responsibilities associated with professional organizations and external advisory boards and committees, which may include membership renewals, professional certifications, and journal renewals.

    + Records and distributes meeting minutes. Provides follow up on action items identified during meetings.

    + Answers phones, responds to inquiries and triages calls to appropriate personnel.

    + Assists with special projects as directed.

    Education

    + High School Diploma

    Experience

    + Bachelor's degree is preferred.

    + Approximately 5 years of experience as an executive assistant working for a high-level senior physician or executive

    Knowledge, Skills and Abilities

    + Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise "people skills".

    + Demonstrates ability to exercise standards of professionalism, including appearance, presentation and demeanor.

    + Demonstrated proficiency with MS Office Suite and database applications.

    + Excellent communication skills (both verbal and written).

     

    Licenses and Certifications

     

    Working Conditions/Physical Demands

     

    Standard office work

     

    Weill Cornell Medicine is an equal opportunity employer. For more information, click here (https://careers.weill.cornell.edu/about-weill-cornell/wcm-eeo-statement) .