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Description:

JOB ANNOUNCEMENT

Project Coordinator

DEPARTMENT OF ADMINISTRATIVE HEARINGS

Number of Positions: 1

(Additional vacancies possible pending budget approval)

Starting Salary: $67,656

Applications for this position will be accepted until 11:59 pm CDT on 05/31/2024

Under general supervision, the class coordinates the administration, development, and implementation of a specific project or program of moderate size and scope for a city department; and performs related duties as required

Positions assigned to this classification are excluded from bargaining union representation based on supervisory, managerial, or confidential authority requirements within the Labor Relations Act.

ESSENTIAL DUTIES

• Monitors the preparation and processing of purchase requisitions for the procurement of supplies and equipment and the processing of invoices for payment.

• Maintain accounting records and prepare financial and budgetary reports to account for revenues and fund expenditures

• Establishes work standards and evaluates the staff performance of Student Interns.

• In the absence of HRBP (Excluded) review, approve and/or deny time off request(s) submitted by staff to ensure divisional office operation/coverage

• Provide daily work assignments within the Human Resource Division, who provide department-wide coverage.

• Cross-train to oversee the production of complete records for answers in administrative reviews (paper files and audio), including all exhibits entered into evidence by the Administrative Law Judges.

• Ensure each Department of Administrative Hearings’ Court file is complete and accurate.

• Receive review and assign staff requests for records received from the Law Department for cases that have been appealed to the Cook County Circuit Court.

• Ensure that records are completed in accordance with due dates to the Department of Law.

+ Serves as a project or program supervisor, overseeing staff and work operations to ensure established goals and objectives are met

_Additional duties may be required for this position_

**Location:** 740 N Sedgwick, 6 th floor

**Days:** Monday – Friday

**Hours:** 8:30 – 4:30

THIS POSITION IS IN CAREER SERVICE

Qualifications:

MINIMUM QUALIFICATIONS

Education, Training, and Experience

+ Seven (7) years of work experience in program administration

+ Graduation from an accredited college with an Associate’s degree in Public or Business Administration, Social Sciences, Planning, or a related field, plus five (5) years of program administration work experience

+ Graduation from an accredited college or university with a Bachelor's degree in Public or Business Administration, Social Sciences, Planning, or a related field, plus three (3) years of program administration work experience

+ Graduation from an accredited college or university with a Master’s or Doctorate degree in Public or Business Administration, Social Sciences, Planning, or a related field, plus two (2) years of program administration work experience

SELECTION REQUIREMENTS

This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.

For Information on our employees' benefits, please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure, visit our classifications website at:

https://www.chicago.gov/content/dam/city/depts/dhr/supp\_info/JobClassification/2025\_Classification\_and\_Pay\_Plan.pdf

**APPLICATION EVALUATION:** Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resources staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state, and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview or employment with the City of Chicago.

**COMMITMENT TO DIVERSITY:** To further our commitment to hiring applicants with diverse experience, the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA), and/or Chicago Public School (CPS) high school graduates, to be referred to departments for consideration. **_These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders._** **_For positions covered by a collective bargaining agreement, bidders will be considered before external candidates._** To learn more about our hiring practices, click here. (https://www.chicago.gov/city/en/depts/dhr/provdrs/emp.html)

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

City of Chicago

Brandon Johnson, Mayor