• Administrative Assistant II

    Texas State University (San Marcos, TX)


    Posting Information

     

    Posting Number2025466

     

    Posting/Functional TitleAdministrative Assistant II

     

    University Pay Plan TitleAdministrative Assistant II

     

    LocationSan Marcos

     

    DepartmentMathematics

     

    Recruitment TypeOpen to All

     

    Job TypeFull-Time

     

    Funding SourcePermanent

     

    Monthly Salary$3,166.67

     

    Job CategoryNon-Exempt

     

    Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

     

    + High school diploma or equivalent

    + Demonstrated meticulous attention to detail and accuracy

    + Excellent verbal and written communication skills

    + Strong organizational and time management abilities

    + Proven customer service experience

    + Proficiency in Microsoft Office 365 suite, including Word, Excel, Outlook, and Teams

    Preferred Qualifications

    + Bachelor’s degree and/or experience working with graduate programs

    + Prior work experience in a higher education setting

    + Familiarity with university polices, procedures, and administrative practices

    + Experience with purchasing processes using SAP or a similar enterprise resource planning ( ERP ) system

    + Experience with university hiring procedures and associated documentation

    + Experience with Concur or similar travel and expense management systems, and familiarity with university travel policies and reimbursement processes

    Job Description

    The Administrative Assistant II provides comprehensive administrative support to the mathematics department’s graduate program. Responsibilities include managing grant-related administrative tasks, overseeing graduate funding processes, and addressing the general needs of the program. This role also involves collaborating with faculty to develop and maintain a robust database of internship and consulting opportunities for graduate students, as well as providing general clerical support to management, staff, and graduate students.

    Job Duties

    + Provide grant-related administrative and general clerical support to faculty, staff, and graduate students

    + Collaborate with relevant parties to support the hiring and onboarding of new graduate students

    + Track and monitor graduate student funding, and proactively guide students in their search for additional funding resources

    + Develop and maintain a robust database of industry partners and contacts to facilitate internship and consulting opportunities for graduate students

    + Establish and maintain a comprehensive database of graduate alumni for networking and engagement

    + Manage all aspects of graduate student travel, including preparing applications, vouchers, compliance forms, processing requests, and reconciling expenses

    + Support the general needs of the graduate program, including collaborating with advising faculty to establish effective mentorship opportunities

    + Perform other assigned administrative tasks as needed

     

    Additional Information to Applicants

     

    Job Open Date05/08/2025

     

    Job Close Date (posting closes at midnight)05/30/2025

     

    Open Until FilledNo

     

    Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

     

    Normal Work Hours Start8:00AM

     

    Normal Work Hours End5:00PM

     

    Posting NoticesYou will be required to electronically attach a resume, cover letter, and list of references to your application.

     

    Legal and Required Notices

     

    Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

     

    Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

     

    Why work @ Texas State?

     

    • Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!

    • Generous paid time off: vacation, holidays, sick days and many more!

    • Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program

    • Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.

    • An inclusive Bobcat community: join our many social networks offered on and off-campus

    • Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

     

    By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, welcoming, and growing universities in the nation.

     

    Quick Linkhttps://jobs.hr.txstate.edu/postings/52630

     

    Applicant Document