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Description

Robert Half is looking for a skilled Legal Secretary to join our client on a Contract-to-Permanent basis, FULLY ON-SITE in Newport Beach, California. This role requires an individual with strong attention to detail who excels in managing legal documentation, coordinating schedules, and supporting attorneys in trial preparation. The ideal candidate will thrive in a fast-paced legal environment and demonstrate strong organizational and communication skills.

Responsibilities:

• Prepare, format, and file legal documents, including handling e-filing processes for both state and federal courts.

• Manage and maintain attorneys' calendars, scheduling important deadlines, court appearances, and client meetings.

• Assist with trial preparation by organizing exhibits, compiling trial binders, and coordinating with court personnel.

• Draft, review, and proofread legal correspondence, pleadings, and other essential legal documents.

• Maintain and organize case files, ensuring all documentation is accurate, complete, and properly stored.

• Act as a liaison by communicating effectively with clients, courts, and other external parties.

• Support billing functions by tracking time entries and ensuring accurate invoicing.

• Collaborate with attorneys on briefing tasks and provide additional administrative support as needed.

• Handle calendaring tasks to ensure deadlines are met and all legal activities are properly scheduled.

Requirements • Proven experience as a Legal Secretary or in a similar legal administrative role.

• Proficiency in handling e-filing for both state and federal courts.

• Strong skills in calendar management, including scheduling and tracking deadlines.

• Familiarity with trial preparation processes, including organizing exhibits and trial binders.

• Excellent written and verbal communication skills, with attention to detail in proofreading and drafting.

• Ability to manage case files efficiently and maintain accurate records.

• Knowledge of civil litigation and defense litigation procedures.

• Proficiency in using legal billing and calendaring software.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .