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Treasury Office Specialist - Anticipated Vacancy

Augusta , Maine , United States | Administrative & Office Support | Full-time

Apply by: May 30, 2025

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Salary: $ 39,021 - 56,222

This position consists of professional services work in a busy, 18-person office in Augusta, Maine. The Treasurer’s Office is looking for a dynamic, self-directed and motivated individual who is ready to take on a challenging but rewarding position in State Government. This position is our "manager of first impressions," as the Office's receptionist/front desk manager, also providing office and administrative support to the Office's senior management team.

The successful candidate will be an individual who has a passion for providing exceptional customer service, strong communication skills, a desire to be a part of a team, and a positive attitude.

Responsibilities include but are not limited to:

+ Front desk management

+ Office support of Treasurer, senior management and various boards/committees

+ Incoming calls, mail and email

+ Inventory and office supplies

+ Check processing: stop payments, reissues, replacement

+ Recording funds transfers from one bank account to another

KNOWLEDGES, SKILLS, AND ABILITIES REQUIRED: (These are required to successfully perform the work assigned.)

+ Knowledge of payroll principles, procedures, and techniques; and automated payroll systems and procedures.

+ Knowledge of the principles, practices, and equipment related to quality control of data input and output.

+ Ability to verify, code, compute, and/or reconcile data on standard documents.

+ Ability to conduct research, gather information, and analyze results to reach a conclusion

+ Ability to oversee and maintain inventory/supplies.

+ Ability to write clear and comprehensive reports.

+ Ability to develop and recommend new work methods and administrative policies/procedures.

+ Ability to understand and promote management goals as they affect day-to-day operations.

(Entry level knowledges, skills, and/or abilities may be acquired through, BUT ARE NOT LIMITED TO the following coursework/training and/or experience.)

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I and Office Associate II.

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

+ Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays , 12 days of sick leave , and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

+ Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

+ Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).

+ Retirement Plan – The State contributes the equivalent of 7% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).

State employees are eligible for an extensive and highly competitive benefits package (https://www.maine.gov/bhr/state-jobs/compensation-benefits) , covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness (https://www.maine.gov/bhr/oeh/) .

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.