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City Council Legislative Analyst

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City Council Legislative Analyst

Salary

$57,699.00 - $85,000.00 Annually

Location

Boca Raton, FL

Job Type

Full-Time

Job Number

04290

Department

City Manager - Admin, IT, MS

Division

Administration 04/02001

Opening Date

05/19/2025

Closing Date

6/2/2025 11:59 PM Eastern

FLSA

Exempt

Bargaining Unit

+ Description

+ Benefits

+ Questions

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Job Description

The City Council Legislative Analyst serves as a trusted liaison and strategic support resource to the City Council, providing a blend of high-level administrative, professional, and policy-related assistance.

The Legislative Analyst is expected to work proactively with limited supervision, manage complex scheduling and communication needs, and support council members in their service to the City of Boca Raton through research, public engagement, and project oversight. The Analyst also exhibits a high degree of awareness of political sensitivities when responding to inquiries and assisting with constituent concerns and communications.

This dynamic role operates under the general supervision of the City Manager or designee and supports the needs and priorities of council members. The Legislative Analyst is relied upon to exercise analytical thinking, discretion, judgment, and initiative as they work to conduct research and policy analysis, preparing reports on a wide range of topics and data sources, including statistical analysis, as well as to draft correspondence and talking points on behalf of council members.

In addition, the Analyst provides legislative support and manages scheduling, correspondence, and expenses, including travel arrangements for the members of the City Council, excluding the Mayor. The ideal candidate will be a proactive problem-solver with excellent communication skills, sound judgement, and experience in a fast-paced government or political environment.

This position requires scheduling flexibility, occasional evening or weekend availability for community events or meetings is required. Work is performed under the direction of a higher-level supervisor and is reviewed through conferences, reports, and observation of results obtained.

Essential Functions

Legislative Research and Strategic Support:

+ Provide research, policy analysis, and support for legislative initiatives and community issues.

+ Gathers, analyzes and summarizes data and information requested by council members.

+ Monitor local, regional and state legislative activity relevant to the city’s priorities and as identified by council members.

+ Draft review and edit correspondence, reports and talking points.

+ Assist in preparing officials for public meetings, speaking engagements and community events. Includes writing background reports, briefing council members and developing and organizing talking points.

+ Handles special projects and tracks special initiatives as requested by council members; compiles and analyzes data.

Communications and Constituent Services

+ Serve as the primary point of contact for constituent inquiries; ensure prompt, professional responses.

+ Receives scheduled visitors and screens telephone calls from residents, customers, business owners, as well as other governmental officials, professional staff, and public.

+ Reads and prioritizes incoming and outgoing mail and email.

+ Draft and manage official correspondence, email on behalf of council members.

+ Coordinate with city departments to respond to constituent inquiries.

Communications Support

+ Assist in drafting or reviewing newsletter articles, talking points for presentations or constituent correspondence on behalf of the council members.

+ Track media coverage relevant to the city and flag important developments.

Public Engagement and Event Coordination

+ Attend public events, community meetings, and advisory boards to gather information for elected officials when they are unavailable and provide oral or written reports.

+ Collaborate with Communications to coordinate logistics for town halls, press conferences and community forums.

+ Manage and anticipate logistical requirements on behalf of the council members.

+ Liaise with community organizations, neighborhood associations and civic groups and communicate with points of contact on behalf of the council members.

Confidentiality and Ethics

+ Handle sensitive matters with discretion and professionalism.

+ Adhere to all city ethics rules and guidelines related to lobbying, campaigning and use of public resources.

+ Council members may request that the Legislative Assistant directly interact and communicate with Department Directors. However, any such interaction/communication shall be solely for the purpose of providing information to the Director, and in no event shall the interaction or communication involve an attempt to influence, direct, compel or require the Director to take/perform any actions/decisions, modify any commenced or planned actions/decisions, or prioritize or re-prioritize any action/decision.

+ All interactions, tasks or requests by a council member to the Legislative Assistant shall be solely related to the official functions and duties of an elected official and shall serve a public purpose.

Calendar and Meeting Management

+ Manage complex calendars for Council members, including scheduling meetings, events and appointments.

+ Coordinate meetings without conflicting with personal calendars and considering logistical needs (travel, presentation preparation, etc).

+ Coordinate meeting logistics, materials, and briefings as needed.

+ Proactively identify council member needs for meetings (logistics, talking points, meal orders, etc).

+ Track deadlines, key dates, and ensure timely follow up on commitments.

+ Provide council members with reminders of upcoming meeting schedules and reporting requirements (such as gift disclosures).

Records and Document Management

+ Maintain organized, accurate and up to date digital and physical records of meetings, constituent correspondence, travel and legislative activity, and contact databases.

+ Ensure compliance with public records laws and city policies regarding document retention.

Operational and Travel Coordination

+ Facilitates and coordinates travel, community events, and other engagements on behalf of the council members in accordance with city travel and event policies.

+ Coordinate travel arrangements including transportation, accommodations and itineraries.

+ Prepare and submit expense reports in compliance with city policies.

+ Track and reconcile travel and office expenditures for elected officials.

Knowledge, Skills and Abilities

Knowledge of:

+ Municipal government structures, interdepartmental workflows, and the procedural roles and responsibilities of City Council members.

+ Legislative processes, including bill drafting, committee protocols, policy analysis, and stakeholder impact assessment.

+ Ethical standards, transparency mandates, and compliance frameworks applicable to elected officials and government staff.

+ Florida Sunshine Law, public meeting requirements, and public records retention and disclosure standards.

+ Best practices in constituent services, civic engagement, and public outreach strategies, including use of newsletters, town halls, and stakeholder-targeted messaging.

+ Event and schedule logistics planning across multiple concurrent engagements, such as press conferences, official meetings, and community events.

+ Financial procedures including procurement, travel reimbursement, and expense tracking in alignment with city policies.

Skilled in:

+ Conducting thorough, policy-relevant research on legislation, community issues, and emerging concerns; synthesizing findings into briefings, summaries, or talking points aligned with Council priorities.

+ Analysis - synthesizing complex information into concise briefings, talking points, or recommendations

+ Drafting and refining professional communications—emails, reports, and talking points—ensuring clarity, consistency, and alignment with city standards, tailoring tone and content to suit target audiences consistent with city standards and practices.

+ Editing and proofreading written materials for clarity, consistency, grammar, and alignment with city communication standards.

+ Communicating diplomatically and effectively with diverse stakeholders, including residents, government staff, and elected officials; representing council members with tact and professionalism in meetings, calls, and written exchanges.

+ Managing digital workflows, calendars, and data using productivity tools such as Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), shared drives, and collaboration platforms (e.g., Microsoft Teams, Zoom, Google Suite).

Ability to:

+ Exercise sound judgment in managing sensitive topics, political dynamics, and public-facing communications on behalf of Council members.

+ Balance strategic projects and daily operational needs, prioritizing multiple tasks with minimal supervision, adjusting to shifting priorities and emerging issues.

+ Uphold high ethical standards and ensure compliance with conflict-of-interest guidelines and confidentiality rules.

+ Identify process improvements and implement workflow enhancements to better serve council and constituent needs.

+ Communicate with clarity, respect, and professionalism across all levels of city government and the community.

+ Build trust and rapport with residents, staff, and external stakeholders through consistent, responsive engagement. Actively listen and accurately convey stakeholder concerns, helping council members remain informed and responsive.

+ Maintain meticulous records and organized digital/physical systems for correspondence, legislative tracking, and calendar coordination.

+ Monitor and meet deadlines for reporting, meetings, and ongoing council commitments.

+ Track, analyze, and synthesize data or feedback into actionable insights for policy or constituent strategy.

+ Manage detailed travel, scheduling, and event logistics in a fast-paced, multi-priority environment.

+ Demonstrate exceptional attention to detail and maintain organized, accurate records across digital and physical systems.

Minimum and Preferred Qualifications

+ Bachelors degree from an accredited college or university with major coursework in public administration, political science, communications or related field.

+ Three (3) years of experience in a legislative, government or executive assistant role.

+ Excellent writing, editing and communication skills.

+ Strong organizational and multitasking abilities.

+ Direct experience with office management practices and procedures,

+ Discretion and ability to handle sensitive or confidential information.

+ Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and capability to develop proficiency in use of ERP modules.

Preferred:

+ Knowledge of municipal government structure and procedures.

+ Experience working with elected officials or in a political environment.

+ Familiar with legislative tracking tools or CRM software.

Additional experience is accepted as a minimum requirement in lieu of the postsecondary degree on the following basis: additional four (4) years in lieu of the bachelor’s degree, and additional two (2) years in lieu of an associate degree.

SPECIAL REQUIREMENTS:

+ This position requires flexibility, occasional evening or weekend availability for community events or meetings.

+ Work is typically performed in a professional office environment with some local travel, as needed.

+ State of Florida Class "E" Driver's License

POST OFFER PRE-EMPLOYMENT SCREENING REQUIREMENTS:

Final offer and employment are contingent upon successful completion of the following post-offer, pre-employment screening items:

+ Criminal Background Check

+ Employment Verification

+ Education Verification

+ License Verification

The City of Boca Raton is an Equal Opportunity (https://www.myboca.us/1226/Equal-Employment-Opportunity) , Inclusive, Veteran's Preference Employer and Drug Free Workplace. It is the policy of the City of Boca Raton to prohibit discrimination on the basis of race, color, religion, gender, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status or condition protected by applicable federal, state or local laws.

BENEFITS SUMMARY

Full-Time Non-Bargaining Employees

ANNUAL LEAVE: Shall accrue prior to an employee attaining permanent status in the classified service, and may be used after six (6) months of employment at the sole discretion of the Department Head, but it shall not be paid out upon resignation or termination unless the employee has attained permanent status (one full year). The maximum accrual is 360 hours.

Year of ServiceAccrual

0 to 5 full years8 hours per month

5 to 10 full years10 hours per month

10 to 15 full years12 hours per month

15 full years and over14 hours per month

CASH OUT OF ANNUAL LEAVE: Employees who have attained permanent status shall be permitted to cash out up to forty (40) hours of accrued and unused Annual Leave, either in a single lump sum payment or two or more partial payments, each fiscal year.

SICK LEAVE: 8 hours per month. Any hours in excess of 960 will be paid off annually at 50%. Upon retirement, employees with a minimum of 5 years continuous service will receive 50% of sick leave balance. Termination for reasons other than retirement shall be entitled to payment for accrued, but unused sick leave, as follows:

Years of servicePercentage

Less than 2 full years0%

2 to 5 full years10%

5 to 10 full years20%

10 full years or more30%

Retirement (normal, early or disability)50%

HEALTH INSURANCE (Premiums): Employee Medical (Base Plan) - Paid 100% by City. Employee contributions are required for the buy up employee coverage plans. Employee Dental (DHMO or Basic PPO Plan) & Vision (Basic Plan) paid 100% by City. Employee contributions are required for the Employee + Dependent(s) for the Medical, Dental, & Vision Plan.

CONTINUOUS SERVICE BENEFIT: As of December 1 each year - Paid during the month of December.

Year of ServiceBenefit

5 to 10 full years$600 annually

10 to 15 full years$800 annually

15 full years and over$1,100 annually

RETIREMENT PLANS: The two pension/retirement options are listed below:

+ An option to enroll in a Defined Contribution Retirement Plan. The Defined Contribution Retirement Plan will not require a mandatory contribution. The City will contribute seven (7%) percent of the annual base wages annually. The vesting period for this plan shall be one (1) year from date of hire in the classified service, which coincides with your one-year probationary period.

+ An option to enroll in a Defined Benefit Retirement Plan option is available. There is a ten (10) year vesting period with a multiplier of 2.00% at normal retirement and a mandatory seven and three-quarters (7.75%) percent employee contribution.

+ The two (2) options will be fully explained prior to an irrevocable selection.

Optional: 457 Deferred Compensation Savings Plan is available.

HOLIDAYS: 15 per year: 12 recognized holidays and 3 floating days which are allocated for the fiscal year beginning October 1, to all 8 hour per day employees. Employees hired between October 1 and March 31 shall receive 3 floating holidays. Employees hired between April 1 and September 30 shall receive 1.5 floating holidays. Floating holidays must be used within the fiscal year. Non-task employees working 10-hour days receive 10, 10-hour paid holidays but do not receive floating holidays.

FUNERAL LEAVE: Up to 3 workdays - In State; Up to 5 workdays - Out of State

TUITION REIMBURSEMENT: Full-time employees are eligible for tuition reimbursement as outlined in the City’s Tuition Reimbursement Policy which is available in Human Resources and subject to the availability of departmental funds.

MILITARY LEAVE: Members in military reserve units who attend annual training are entitled to paid leave not to exceed 30 days each calendar year.

EAP: Employees, spouses, and eligible dependents have access to five (5) face-to-face sessions with a counselor through Cigna's Employee Assistance Program (EAP). Services include assistance with legal, financial, parenting, elder care, pet care, and identity theft.