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Department/Unit:

Alumni Support

Work Shift:

Day (United States of America)

Salary Range:

$47,921.64 - $71,882.46

The Administrative Coordinator position is a visible and key role. It is integral to the efficient operations of the department. The role requires a creative professional with a positive attitude having excellent organizational and communications skills who can work with a team and independently.

Essential Duties/Responsibilities Excellent computer skills and knowledge of Microsoft Office products, with specific expertise in Word and Excel. Update/maintain donor database--proficiency in Raiser’s Edge or other CRM preferred. Email marketing.

A significant role in supporting Alumni office operations. Oversee general office functions—supply management, maintenance of office machines, mailings, meeting space scheduling and other duties as assigned.

Assist in planning, promoting and coordinating special events and meetings.

The first point of contact for the Alumni office. Excellent phone, writing, editing and verbal communication skills.

Strong interpersonal and organizational skills, as well as the ability to be diplomatic and considerate and present a professional demeanor when interfacing with alumni, donors, staff, College administration/faculty and vendors.

Must be trustworthy and maintain strict confidentiality of financial and personal records.

Coordination of publications—collaborating with graphic designer, printer and mail vendor and ability to multi-task and adhere to deadlines.

Basic skills in graphic design (InDesign, Photoshop) and web/social media experience preferred.

Provides assistance to accountant and auditor with financial transactions and reporting.Works cooperatively with alumni team, board leadership, College faculty/staff and Albany Med Foundation fundraising staff.

Liaison to financial aid department and student scholarship committee and assists in financial transfers from investment accounts for scholarship funding and distribution.

Thank you for your interest in Albany Medical Center!Albany Medical Center is an equal opportunity employer.This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Medical Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Thank you for your interest in Albany Medical Center!​

Albany Medical is an equal opportunity employer.

This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:

Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.