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Nature of Work

Serves as the fleet services’ primary contact for reports and administrative functions. Ensures vehicle documentation and records are kept up to date including but not limited to; maintenance, repairs, inspections, as well as records pertaining to disposal and driver information. Maintains and trains internal customers on platforms such as Fleetio and Samsara, continues customer service ties with designated customer departments and outside agencies. Coordinates outside work with vendors for equipment repairs. Works in conjunction with Fleet Manager, Fleet Coordinator, and department staff to maintain efficient workflow.

Essential Functions

* Maintain and facilitate data used for various reports

* Perform GPS audits

* Order/Install safety items for vans

* Maintain records for company fleet

* Order registration renewal for all affected vehicles

* Schedule Driver Safety Observations and administer Fleet specific training

* Develop and maintain fleet SWI’s

* Monitor repair request daily and communicate strategy for repairs on vehicles with technicians and manager

* Add and maintain all driver information on different platforms

* Maintain all registration information for vehicles

* Purchase supplies, materials and shipping of items

* Facilitate Process for all New Vehicle Acquisitions as required

Facilitate Process for all Assignment Requests

Knowledge and Skills

* MS Office Suite includes Word, Excel, e-mail and other software systems

* Samsara GPS telematics system

* Fleetio maintenance system

* Safety rules and regulations

* Analytical mindset to interpret data

Skill In

* Interpersonal sensitivity for working with a variety of employees and vendors

* Effective problem solving

* Excellent customer service and communication skills

* Organization and attention to detail in daily work scheduling and record keeping

Ability to

* Establish and maintain effective working relationships with diverse people including vendors, other department staff and fellow workers

* Perform computer data entry and software operations and work effectively with multiple software applications such as: fleet maintenance systems, e-mail, word processing, or spreadsheets in a multi-task environment with frequent interruptions

* Give, understand, and carry out oral and written directions and to record and maintain accurate, legible records, including maintenance and repair records

* Keep current on maintenance and repair knowledge of vehicles and equipment standards and procedures

* Maintain consistent and punctual attendance

* Write clear and understandable descriptions of vehicle repairs

* Physical ability to perform the essential functions of the position, including:

* Ability to lift and handle moderately heavy components and equipment weighing up to 50 pounds

* Ability to squat, twist, bend, stoop, reach, and stand for long periods of time; Correctible visual acuity, hearing and manual dexterity sufficient to operate a motor vehicle

Working Environment

* Work is performed in a variety of environmental conditions, indoors at a computer station and outdoors. Adverse conditions include sustained elevated noise, exposure to extreme weather conditions and potential exposure to hazardous chemicals and noxious odors/fumes associated with vehicles.