"Alerted.org

Facilities Manager I (Manager I)

Print (https://www.governmentjobs.com/careers/portlandor/jobs/newprint/4940051)

Apply



Facilities Manager I (Manager I)

Salary

$117,956.80 - $168,708.80 Annually

Location

5001 N Columbia Blvd., OR

Job Type

Regular

Job Number

2025-00498

Bureau

Bureau of Environmental Services

Opening Date

05/19/2025

Closing Date

6/2/2025 11:59 PM Pacific

+ Description

+ Benefits

+ Questions

The Position

Job Appointment: Full-Time

Work Schedule: Monday–Friday , 8 am-5 pm. An alternate schedule may be available.

Work Location: 5001 N COLUMBIA BLVD, PORTLAND, OR 97203

Benefits: Please check our benefits tab for an overview of the benefits for this position.

Union Representation: Non-represented, no union affiliation

Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to attach a resume and cover letter.

The City of Portland Bureau of Environmental Services (BES) is seeking a Facilities Manager (Manager I)to oversee and manage the Facilities Maintenance Program for the bureau.

The goal of the Facilities Maintenance Program is to develop and maintain a level of service required to create a productive, safe, efficient, and cost-effective work environment that meets required building and safety regulations and is equitable, inclusive, and person-centered. The daily operation and maintenance, as well as asset management of facilities, will be managed by this position. This includes the management of over 200 different structures and associated property, 75 of which are located at two wastewater treatment plants. This includes 125 acres of property at Columbia Boulevard Wastewater Treatment Plant (CBWTP), 10 acres of property at Tryon Creek Wastewater Treatment Plant (TCWTP), Hayden Island Dechlorination Facility, Pump Station Maintenance Shop, Materials Testing Lab, Water Pollution Control Lab, Guilds Lake Facility, Swan Island CSO Pump Station and many others. They range in size from 50 square feet to 60,000 square feet. More than 20 of these structures are occupied regularly.

Proper management of these facilities plays a key role in effectively delivering reliability-centered operations and maintenance of facilities.

This is accomplished through managing the following:

• Site Work/Planning – Landscaping, parking, signage, paving, sidewalks, and storage

• Security – Fencing, gates, key/lock/card access systems, and security alarms

• Safety – Fire/life safety alarms, and general building safety

• Building Maintenance – Heating, ventilation, and air conditioning (HVAC); roofing with gutters/downspouts; flooring and finishes; lighting; plumbing; and doors and windows

• Workspace Planning/Setup – Short-term and long-term space utilization, workspace moves, interior signage and finishes, furniture, and ergonomic assessments

• Utilities – Electrical, sewer, gas, public water, and communications

What you’ll get to do:

Develops and Manages Complex Program – Plans, develops, manages, and directs the Facilities Maintenance program, including setting program workflow and priorities by communicating with other work groups to ensure the efficient and safe maintenance of facilities while meeting levels of service. Collaborates with partners in the division and other managers/teams in the bureau in carrying out mission and objectives, and is responsible for ensuring key performance indicators are achieved. Leads the preparation of the division’s annual Workplan, including setting vision/goals. Establishes and administers facilities standards and policies across the bureau. Participates in developing strategies and planning for facility space needs as well as implementation. Reviews and analyzes pertinent regulations and city policies and ensures compliance. Communicates status of the program and critical tasks and identifies opportunities for improvement.

Provide Leadership and Supervise Staff – Manages and provides leadership to 10 employees in accordance with the City’s human resource administrative rules and the Laborers’ International Union of North America (LiUNA), District Council of Trade Unions (DCTU), and City of Portland Professional Workers Union (CPPW) labor agreements. Develops job assignments and directs work, manages staffing levels, establishes performance expectations, provides performance management, recruits and hires staff, supports training and career development, and provides leadership and mentoring to create a high-performance, service-oriented, positive, and supportive work environment.

Asset Management – Plans and directs facilities maintenance and repair work performed by the team as well as outside contractors/vendors. Ensures proper asset management of facilities’ assets for proper maintenance to meet levels of service, including condition assessment. Utilizes computer applications such as Synergen (Oracle Work/Asset Management Product) and SAP for management of timekeeping, work requests, requisitions, communications, and asset tracking.

Manage $4M Budget - Develops and administers the program’s $4M budget, including forecasting and defining resources for a 5-year financial plan, analyzing costs, preparing budget reports, monitoring budget to actual expenditures, and requesting adjustments as necessary, managing contracts and invoices, and approving expenditures.

Manages Interagency Agreements – Manages interagency agreement with the Portland Parks Bureau for landscaping needs at facilities at BES facilities/sites. This includes equipment, forestry, and turf maintenance services.

Safety and Security –Promotes a proactive safety culture through the implementation of safety programs, initiatives and protocols. Works with the Health Safety and Security (HSSE) Team to ensure security of facilities and that the City’s safety program and goals are implemented. Attends safety committee meetings and assists HSSE team in reviewing and implementing safety and security requirements and policies.

About the Bureau of Environmental Services

This is an exciting time to join the Bureau of Environmental Services (BES). Collectively, we are re-imagining the work we do to ensure it aligns with Our Values:

+ We implement equity in our workplace, business practices, and service delivery.

+ We value our customers and partners.

+ We carefully manage our watersheds, wastewater, and stormwater infrastructure, and financial resources.

+ We encourage leadership among our employees in our city and community.

+ We support a diverse, collaborative, healthy, and engaged workforce.

+ We urge respectful communication and transparency.

+ We advance innovative, sustainable, and resilient solutions.

At BES, we value our customers and partners; Portlanders’ sense of connection to their waterways; conscientious stewardship of our watersheds, wastewater and stormwater infrastructure, and financial resources; a diverse, collaborative, healthy, and engaged workforce; leadership among our employees and in our City and community; equity in our workplace, business practices, and service delivery; clear communication and transparency; innovative, sustainable, and resilient solutions.

BES is seeking talented individuals from diverse racial, ethnic, and socio-economic backgrounds with knowledge, ability, and experience working with a broad range of individuals and communities, and who desire to work collaboratively and creatively to broaden the variety of innovative ways to partner with and serve all Portland communities.

To learn more about the work we do at BES, click on the link: www.portlandoregon.gov/bes/

Our BES 10-Year Strategic Plan can be found here: https://www.portlandoregon.gov/bes/75720

Questions?:

Terrol Johnson

Senior Recruiter

[email protected]

To Qualify

Applicants should specifically address and demonstrate in their Cover Letter and Resume how their education, training, and/or experience meet each of the following minimum qualifications:

+ Knowledge and experience working with the principles and practices associated with facilities management and maintenance of a variety of buildings, structures, and associated properties, including program leadership, budget preparation and administration, and operational and strategic planning.

+ Knowledge and experience with the principles of management, supervision, training, and performance evaluation.

+ Knowledge of relevant laws, regulations, and codes and the ability to analyze, interpret, explain, and apply them.

+ Ability to apply analytic and problem-solving skills to independently develop sound decisions, conclusions, and recommendations and communicate these effectively, both verbally and in writing.

+ Ability to establish and maintain effective working relationships with those contacted in the course of work; demonstrate tact, diplomacy, and patience, and gain cooperation through discussion and collaboration.

Applicants must also possess:

+ A valid state driver's license and acceptable driving record at the time of hire.

The Recruitment Process

STEP 1: Apply online between May 19 , 2025, and June 2 , 2025

Required Application Materials:

+ Cover letter.

+ Details are key! The city uses a merit-based system, so your cover letter should be thorough and specifically address each qualification listed in the "To Qualify" section of the job announcement. Your cover letter can exceed one page to ensure you can provide detailed information for every qualification. Follow the instructions, as a subject matter expert will be evaluating your details to confirm that you meet the minimum requirements.

+ Resume

+ Answer to Supplemental Questions (click on the Questions tab to preview the questions)

+ Optional Application Materials:

+ If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.

+ Application Tips:

+ Your cover letter can exceed one page, but no more than three, to ensure you can provide detailed information for every qualification. A subject matter expert will evaluate your details to confirm that you meet the minimum requirements.

+ Your résumé should support the details described in your cover letter.

+ How We Determine Pay: The City of Portland is covered by the Oregon Equal Pay Act (https://www.oregon.gov/boli/workers/pages/equal-pay.aspx) . Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying. It is strongly encouraged to include any transferable experience (paid or unpaid, regardless of how recent) to ensure your offer is reflective of all your relevant experience.

+ E-mailed and/or faxed applications will not be accepted.

+ Do not attach any additional documents.

+ Please note that all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.

+ You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting. We encourage the use of AI to generate ideas and then tailor them to reflect your own experiences and skills.

+ All applications must be submitted via the City's online application process.

BOLI: Equal pay For Workers: State of Oregon

Every worker must get equal pay for equal work regardless of gender, race, age, or other protected characteristics.

Step 2: Minimum Qualification Evaluation: Week of June 2, 2025

+ An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, is weighted 100%.

+ Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.

+ You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation results. Please read the City of Portland Administrative Rule 3.01 (https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes) for complete information.

+ Additional evaluation may be required prior to the establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: Week of June 9, 2025

+ Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

Step 4: Selection (Interview): TBD

+ The hiring bureau will review and select candidates to interview.

+ Please note that the selection process may take up to 90 days from the notification of being placed on the eligible list.

Step 5: Offer of Employment: TBD

Step 6: Start Date: TBD

+ A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change*

Additional Information

Click here (https://www.portland.gov/bhr/career-center/recruitment-policy) for additional information regarding the following:

+ City of Portland Core Values

+ Recruitment Process - Work Status

+ Equal Employment Opportunity

+ Veteran Preference

+ ADA, Pregnancy, and Religious Accommodations

Did you know? The City of Portland has How to Apply Videos (https://tinyurl.com/pdxh2a) and offers How to Apply Classes (https://www.portland.gov/bhr/events) once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement.

An Equal Opportunity/Affirmative Action Employer

A Career with the City of Portland offers many Employee Benefits

We offer a comprehensive benefits package, including but not limited to

+ Health Care (Medical, Vision and Dental)

+ Carrot Fertility

+ Wellness Benefits

+ Life Insurance

+ Long-term disability coverage to eligible employees and their families.

+ Employee Assistance Plan

+ Flexible Spending Accounts

+ Retirement

+ Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer

+ Family Medical Leave

+ City Paid Parental Leave

AND SO MANY MORE!

Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers (https://www.portland.gov/bhr/benefit-offerings/benefits-quickstart-guide/benefit-plan-summaries-highlight-guides) .

01

Thank you for your interest in the City of Portland. We value your time and hope to make your application experience as positive as possible.

Your Cover Letter and Resume are an important step to assist us in the review for minimum qualifications for the posted vacancy.

In your Cover Letter, write specific and unique responses to address each of the minimum qualification listed in the "To Qualify" section. The information you provide must correctly reflect your work history/resume. A lack of information in your application materials to each of the minimum qualifications may result in elimination from the recruitment.

Note: Request for veterans' preference, please add a copy of your DD214 and/or Veteran's Benefit letter. All documents must be uploaded by the closing date and time of this announcement.

Have you read and understood all the information listed above?

+ No - If you have a questions, please contact the recruiter on the announcement.

+ Yes

02

Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)

03

The City of Portland receives public records requests at times. Please indicate which response you find appropriate: (Answer will not disqualify you from the process)

+ My application was submitted with the understanding that the City of Portland would keep the information confidential and would only disclose the information if ordered to do so. I would not have submitted this application without the promise of confidentiality.

+ You may release my application; I am waiving confidentiality.

Required Question

Employer

City of Portland

Address

1120 SW 5th Ave, Room 987 Portland, Oregon, 97204

Website

http://www.portlandoregon.gov/jobs

Apply

Please verify your email address Verify Email