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Description:

JOB ANNOUNCEMENT

PAYROLL ADMINISTRATOR - EXCLUDED

DEPARTMENT OF STREETS & SANITATION

ADMINISTRATION

Number of Positions: 1

(Additional vacancies possible pending budget approval)

Starting Salary: $80,628; Grade BX-17

Applications for this position will be accepted until 11:59 pm CDT on Monday, June 2, 2025.

Under direction, oversees the preparation and processing of payrolls and related personnel documents in a large City department, and performs related duties as required. Positions assigned to this classification are excluded from bargaining union representation based on supervisory authority requirements within the labor relations act.

ESSENTIAL DUTIES

• Directs staff engaged in the preparation and processing of departmental payrolls, employee paychecks, and attendance and overtime reports

• Ensures the accurate update and maintenance of payroll records and related documents

• Reviews, approves and authorizes payroll documents

• Apprises departmental managers of pertinent matters related to payroll and salary administration

• Advises departmental managers and subordinate staff on procedures and issues related to payrolls, timekeeping procedures, and wage and salary requirements

• Supervises Field Payroll Auditors

• Directs the timely distribution of employee paychecks

• Acts as a liaison between the department and other City departments to ensure the accurate and prompt processing of departmental payrolls related reports and adjusts salaries per the CBA

• Assists in the design of data processing procedures to incorporate contractual changes in payroll documents

• Directs the collection of data for special payroll-related projects (e.g., charity and bond deductions, optional insurance deductions, scholarship contributions, union dues deductions)

_Additional duties may be required for this position_

Days/Hours:** **Monday – Friday; 8:30 – 4:30

THIS POSITION IS CAREER SERVICE.

Qualifications:

MINIMUM QUALIFICATIONS

• Five (5) years of timekeeping and payroll administration experience, of which two (2) years

are in a supervisory role related to the responsibilities of the position; OR

• Graduation from an accredited college with an Associate’s degree, PLUS three (3) years of

timekeeping and Payroll administration experience, of which two (2) years are in a

supervisory role related to the responsibilities of the position; OR

• Graduation from an accredited college or university with a Bachelor’s degree or higher, PLUS

one (1) year of timekeeping and payroll administration experience, of which two (2) years are

in a supervisory role related to the responsibilities of the position

Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.

_NOTE: You must provide your transcripts or diploma at time of processing, if applicable._

SELECTION REQUIREMENTS

This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.

For Information on our employees benefits please visit our benefits website at: https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at:

https://www.chicago.gov/content/dam/city/depts/dhr/supp\_info/JobClassification/2025\_Classification\_and\_Pay\_Plan.pdf

**APPLICATION EVALUATION:** Initial evaluation will be based on information provided on the application and the documents submitted. The Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

**COMMITMENT TO DIVERSITY:** To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. **_These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders._** **_For positions covered by a collective bargaining agreement, bidders will be considered before external candidates._** To learn more about our hiring practices click here. (https://www.chicago.gov/city/en/depts/dhr/provdrs/emp.html)

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer** **.

City of Chicago

Brandon Johnson, Mayor