• Administrative Assistant - Level 1

    Actalent (Birmingham, AL)


    Administrative Assistant ($20-25)

    Position Summary:

    The Administrative Assistant will provide high-level administrative support and leadership and collaborate with other administrative staff to ensure smooth plant operations. This role requires professionalism, confidentiality, and a strong commitment to customer service.

    Key Responsibilities:

    + Manage time and expense reporting in compliance with corporate policies.

    + Provide administrative support to management and HR, including interview coordination and onboarding.

    + Organize and support meetings, plant tours, and events.

    + Maintain records, files, and office supplies.

    + Coordinate travel arrangements and process mail.

    + Administer procurement card transactions and assist with HR reporting.

    + Serve as a meeting scribe and support internal communications.

    Qualifications:

    Education:

    + High School Diploma preferred.

    Experience:

    + 3–5 years in an administrative support role.

    + Experience with systems like MAXIMO, ORACLE, or POWERPLANT is a plus.

    Skills:

    + Strong communication, organization, and time management.

    + Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

    + Ability to work independently, handle confidential information, and manage multiple priorities.

    Attributes:

    + Professional, dependable, and customer-focused.

    + Team-oriented with a positive attitude.

    + Self-motivated and adaptable.

    **Benefits - Medical, Dental and Vision

    ** Paid Time Off

    ** Paid Holiday

    ** Paid Weekly

    Pay and Benefits

    The pay range for this position is $20.00 - $23.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Birmingham,AL.

     

    Application Deadline

     

    This position is anticipated to close on May 26, 2025.

    About Actalent

    Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.