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Community Risk Reduction (CRR) and Education Branch Administrative Assistant

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Community Risk Reduction (CRR) and Education Branch Administrative Assistant

Salary

$49,848.00 - $59,820.00 Annually

Location

Lakewood, CO

Job Type

Full Time

Job Number

DFPC-FLSS-00498-05/2025

Department

Department of Public Safety

Division

Division of Fire Prevention and Control

Opening Date

05/19/2025

Closing Date

6/2/2025 5:00 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

Lakewood, CO

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

Ryan McCombs [email protected]

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

+ Questions

Department Information

This position is open only to Colorado state residents.

Please Note:A n eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.

While the full salary range for this position is listed, employees are normally hired towards the lower end of the range.

CDPS is an equal opportunity employer. See ourEEOD Utilization Report (2020) (https://drive.google.com/file/d/11XM6\_piWxOnO7rfbG1EDPL2vHeCcVH36/view?usp=sharing)

Our Mission - Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities.

Our Vision - Creating safer and more resilient communities across Colorado.

Our Core Values – Unity, Honor, Service

CDPS commits to cultivating an equitable, diverse, and inclusive work environment. We ensure that we recruit, retain, and promote engaged employees. Our approach to diversity is simple - it's about embracing everyone! We strive to build and nurture a culture where inclusiveness is a reflex, not an initiative. Our strength is our promise to be inclusive with intentional strategies to welcome and uplift our employees to thrive - while building a more equitable workplace.

Why I love My Job at CDPS (https://youtu.be/wVFnhrTd3jI)

At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado, an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration, support and growth to our employees. Our culture has public service focus, and we strive to provide innovative solutions and services to our fellow Coloradans!

Click here to learn why CDPS employees love their jobs (http://why%20do%20i%20love%20my%20job%20at%20cdps/)

Careers with a purpose:

If you are passionate about public safety service, and are eager to dedicate your career to serving Coloradans, this is the organization you want to join!

We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads, preparing and mitigating environmental disasters, disaster recovery, combating crime, school safety, and victim recovery.

You’ll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community!

When youjoin CDPS, you are joining a team of exceptional individuals and together you will be inspired, motivated and supported to become the best you can be.

Unmatched Benefits:

We highly value work life balance and offer excellent work-life programs, training, and professional development opportunities!

Did you know that only 15% of employers offer a defined contribution plan? CDPS offers unmatched retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus 401K and 457 plans.

The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services.

CDPS provides generous time off including 11 paid holidays per year plus vacation, sick leave, and wellness days.

Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts.

Additional benefits we offer include free ECO passes for qualifying State employees within the RTD service area, and reduced college tuition at CSU Global and DeVry University.

For a complete review of the benefits we offer, please click on this link. (https://www.colorado.gov/pacific/publicsafety/benefits-1)

Description of Job

DIVISION OF FIRE PREVENTION AND CONTROL

This position is located within the Division of Fire Prevention and Control.

The mission of the Colorado Division of Fire Prevention and Control is to safeguard those that live, work, learn, and play in Colorado by reducing threats to lives, property and the environment. The Division safeguards the public through: fire prevention and code enforcement; wildfire preparedness, response, suppression, coordination, and management; training and certification; public information and education; and technical assistance to local governments.

ABOUT THE WORK UNIT

The primary purpose of the work unit is primarily educational. This educational approach is critical for our delegated local governmental entities’ inspection and plans examiner professionals and private third-party inspection professionals, who aid DFPC to ensure that all the buildings that are included in the jurisdiction of the Colorado Division of Fire Prevention and Control (DFPC) are constructed and/or maintained in accordance with the requirements of state statutes, regulations, adopted codes, and, in the case of healthcare facilities, CMS (Centers for Medicare and Medicaid) mandated requirements. Additionally, the unit works with other jurisdictions to plan, develop, and implement the principles of CRR and to provide CRR training, as well as help implementing fire and Life safety programs.

The work unit is split into two primary purposes Professional Development (Education) and Community Risk Reduction (CRR).

WORK ENVIRONMENT

+ Mostly sedentary

+ Hybrid Model with a minimum of two days per week in the office.

ABOUT THE POSITION

The Fire & Life Safety Section of DFPC has undergone a significant change in structure, responsibility, and complexity over the recent past in regards to state fire investigations.

The Fire & Life Safety Section (FLSS) has a steadily growing need for additional Educators and CRR Specialists to meet the demand of the state’s increased need for fire prevention education and risk reduction. Currently, CRR and Education Branch employs ten (10) total FTE. As the section grows, programmatic and administrative workload of the branch manager and supervisors will increase significantly. This position is expected to provide administrative support services to the branch chief and the branch as a whole.

KEY RESPONSIBILITIES

Administrative and Program Support

Provides general administrative assistance and support for the Branch Chief, providing logistical support and preparation for meetings and events, communicating with other Branches, Units, and external stakeholders on behalf of the Branch Chief. Synthesizes and disseminates pertinent information to staff. Facilitates information sharing with internal and external stakeholders and partners. Aids the Branch Chief in tracking and coding receipts for purchases made for the branch.

Establishes general office record-keeping systems and resource libraries, and devises coding and maintenance schemes for filing systems. Ensures access to various records systems for appropriate employees. Trains other staff on office procedures, record-keeping, and use of forms. Schedules meetings for staff and facilities, provides logistics support for events, and answers questions via phone, email, and in-person.

Social Media

This position is responsible for using social media platforms such as Twitter, Facebook and Instagram to announce, advertise and update the public on events, job posting, and educational opportunities associated with the Branch. In addition, the position will be responsible for maintaining content, at the request of CRR Unit staff, on the Fire Safe Colorado social media platforms.

Customer Service and Support

Provides internal and external customer support. Answers phones, screens and directs calls, and takes messages, and greets customers. Prepares, provides and exchanges information with callers and visitors and refers them to the appropriate DFPC staff.

Home-Hardening Grant Program

This position is responsible to create and maintain an application process for private citizens to apply for Home-Hardening Grants through the Division

This position is responsible for processing applications, in consultation with the CRR and Education Branch Chief choose the appropriate parties to award grant monies to, and processing payments to such parties.

Fire Safe Colorado Website

Position is responsible for updating and maintaining the Fire Safe Colorado Website

This position requires:

+ Excellent verbal and written communication skills

+ Excellent interpersonal skills

+ Experience in dealing with sensitive/confidential information

+ Exceptional customer service ethic

+ Self-directed, innovative, and enthusiastic

+ Committed to safety, quality, and professionalism

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Please Note:

+ Only the application will be reviewed for the initial screening and comparative analysis steps.It is imperative that your application and answers to supplemental questions describe all of your relevant education, knowledge, skills, and experience as it relates to the requirements, duties, and preferred qualifications of this position as described within this announcement.

+ Resumes, Cover Letters, or other documents submitted will only be used in later stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this)

+ *A transcript as described under "Complete Applications" must be submitted at the time of application to meet this qualification.

MINIMUM QUALIFICATIONS

Experience Only:

+ Three (3) years of relevant experience in administrative experience providing high-level office support, and/or office management to team & staff. This experience should include the following:

+ Coordinating communication and information between various leaders, customers, and stakeholders through writing, telephone, virtual meetings, or in person;

+ Preparing reports and correspondence, including drafting, proofreading, and assembling materials for distribution to a wide range of audiences;

+ Utilizing and navigating multiple computer systems/programs/applications to track data and produce reports;

+ Event planning, both virtual and in person events, including meeting dates and times, space, resources, preparing materials, and managing frequently changing schedules;

OR

Education and Experience:

+ A combination of related education and/or relevant experience in administrative experience providing high-level office support, and/or office management to team & staff equal to three (3) years

+ Coordinating communication and information between various leaders, customers, and stakeholders through writing, telephone, virtual meetings, or in person;

+ Preparing reports and correspondence, including drafting, proofreading, and assembling materials for distribution to a wide range of audiences;

+ Utilizing and navigating multiple computer systems/programs/applications to track data and produce reports;

+ Event planning, both virtual and in person events, including meeting dates and times, space, resources, preparing materials, and managing frequently changing schedules;

*Note: A transcript as described under "Complete Applications" must be submitted at the time of application to meet this qualification.

CONDITIONS OF EMPLOYMENT

+ Requires successful completion of an extensive background investigation including reference checks, a polygraph examination, and fingerprint based criminal background check.

+ Must be able to work a hybrid schedule.

+ Must be a Colorado applicant at time of application.

APPEAL RIGHTS

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb . A standard appeal form is available at: www.colorado.gov/spb . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Information

ADA ACCOMMODATIONS ASSISTANCE AND QUESTIONS

The Americans with Disabilities Act (ADA) is a federal civil rights law that protects people with physical and mental disabilities and allows them the opportunity for employment with or without a reasonable accommodation. Please direct questions and requests for reasonable accommodations [email protected]

NOTIFICATIONS

All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from " state.co.us " and " [email protected] " addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

EQUITY, DIVERSITY AND INCLUSION

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources Department at [email protected] ([email protected]) .

PLEASE READ CAREFULLY - RECRUITMENT TIMELINE INFORMATION

+ Applications are considered complete and accurate at the time of submission. Therefore, additional informationmay not be solicited or accepted after your application has been received.

+ All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

+ It is imperative that your application provide as much information and detail as possible about your education, knowledge, skills, and experience as it relates to this job.

+ If you are a military veteran you must submit a copy of your DD-214, Member 4 Copy, and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veteran's preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 "State of Legal Residence" form.

+ For an overview of State of Colorado application process and application tips, please view thisvideo (https://www.youtube.com/watch?v=vUwZiY6G24U&feature=emb\_logo) .

SELECTION NOTICE

The first stage of the comparative analysis will be an application review. Your application will be reviewed as a part of the selection process to establish a ranked order of all applicants who meet the minimum requirements.It is imperative that your application and answers to supplemental questions provide as much information and detail as possible about your education, knowledge, skills, and experience as it relates to the requirements, duties, and preferred qualifications of this position as described within this announcement.

Resumes, Cover Letters, or other documents submitted willNotbe reviewed, assessed, or used in the initial stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this).

Complete Applications include the following documents:

1) A complete CDPS Application for Announced Vacancy (please submit online using the link in this announcement)

2) A complete Supplemental Questionnaire (must submit online as part of your application)

3) If using education as a substitute for experience a copy of your official or unofficial transcript from an NACES accredited college or university, or your technical school official or unofficial transcript, or your NACES accredited equivalency evaluation.

4) Resume preferred no cover letter required.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

Briefly describe why you are interested in joining the Division of Fire Prevention and Control (DFPC).

02

Why you are interested in this position and how this position fits in with your career goals?

03

Describe your experience and your comfort level with providing administrative support.

04

While the full salary range ($49,848.00 - $59,820.00 annually) for this position is listed, employees are normally hired towards the lower end of the range. Please indicate your understanding and acceptance of the hiring range.

+ Yes

+ No

05

Are you aware that this position requires successful completion of background investigation, fingerprinting, successfully passing a polygraph, and drug screen as a condition of hire?

+ Yes

+ No

06

I understand that employees of the Colorado Department of Public Safety contribute to the Colorado Public Employees Retirement Association (PERA) retirement benefit plan and do not contribute to Social Security.

+ Yes

+ No

07

If you are a current or previous State of Colorado employee, please list your Employee Identification Number (EID), dates of employment, and classifications for all State of Colorado Departments or institutes of Higher Education for which you have worked. Your EID begins with 997 and is nine digits long. Please do not enter your Social Security Number. If you are not a current or previous State of Colorado employee, please state "N/A".

Required Question

Employer

State of Colorado

Address

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Website

https://careers.colorado.gov/

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