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Details

**Open Date** 05/19/2025

**Requisition Number** PRN41945B

**Job Title** Graduate Student Coord III

**Working Title** Graduate Student Coord III

**Job Grade** E

**FLSA Code** Professional

**Patient Sensitive Job Code?** No

**Standard Hours per Week** 40

**Full Time or Part Time?** Full Time

**Shift** Day

Work Schedule Summary

**VP Area** U of U Health - Academics

**Department** 00274 - College of Pharmacy

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** 60,000 to 63,000

**Close Date** 09/19/2025

Priority Review Date (Note - Posting may close at any time)

Job Summary

With extensive institutional and departmental knowledge, this position works within the Doctor of Pharmacy (PharmD) program to coordinate a diverse population of students regarding their academic planning and progress.

This position will assist the University in promoting a climate of respect and equity that cultivates and sustains transformative practices by forging spaces of possibility where people feel safe, valued, welcomed, and respects all students in their quest for individual success through graduate degree programs. Job responsibilities include, but are not limited to:

+ PharmD student academic advising;

+ PharmD student progression and scholastic standards;

+ assisting PharmD students to engage with main campus student services (e.g., The Graduate School, registrar, financial aid, residency, etc.);

+ monitoring PharmD student well-being and referral to external resources (e.g., student counseling center; social support services);

+ assisting in planning and implementation of college events (e.g., applicant interview days, new student orientation, coating ceremony, senior banquet, convocation);

+ assisting with other interdepartmental education programs (e.g., P- SURF );

+ collaboration with Experiential Education team to ensure continuity of student progression; and

+ coordinating with faculty on student matters

+ assist in student organizations as needed

Acts as a catalyst between the department and its customers and staff to ensure continuity and quality of service and care.

Responsibilities

Essential Functions

1. Performs administrative tasks to support graduate students. Activities include, but not limited to, record-keeping, program of study coordination, scheduling, course-planning, graduation tracking.

2. May serve as point of contact for graduate admissions decisions.

3. Actively participates in campus-based professional development communities, including but not limited to GAPA or other relevant campus-based organizations that directly impact their position. Duties include sub-committee chair/participation.

4. Collects and disseminates information to students, faculty and departments about changes in degree requirements or University policies and adjusts advising strategies as appropriate.

5. May chair or participate in search committees for new hires in department, including both staff and faculty roles.

6. Participates in programming communities for students within their area. Including, but not limited to activities such as overseeing a mentoring program, student organization, etc.

7. Advises on graduate committee development. May assign course work for specific program of study and participate in course planning.

8. Provides curriculum feedback at the program level. May submit department curriculum changes to university-wide curriculum tracking.

9. May serve on University committees and makes recommendations that affect curriculum requirements, advising processes and program development and published materials.

10. Power user for University-wide application review platforms. Coordinate and organize admission portfolios for graduate committees.

11. Participates in recruitment activities for potential graduate student candidates. Processes graduate school applications and coordinates with graduate committees with any interview processes.

12. Acts in partnership with faculty to coordinate scheduling exams, or defenses. Assists students with developing a working relationship with faculty in the assigned program.

13. Coordinate and plan events management related to graduate programs, graduate student orientation, graduate conferences, and professional development events.

14. With extensive institutional knowledge, acts as a resource for graduate student roles and is a liaison between the department and the Graduate School on campus. Interprets policies set by the Graduate School to meet the unique needs of the academic program or unit.

Problem Solving

Often selects from a predetermined list of alternatives and sometimes recommends or changes policy and procedure based upon amount of discretion given by department. Problems would be referred to superior based upon predetermined guidelines set by the department.

Comments

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment; occasional off-site work may be authorized

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree or equivalency (one year of education can be substituted for two years of related work experience).

4 years’ of related experience.

Demonstrated human relations and effective communication skills

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

**Type** Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.