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Confidential Executive Assistant - Office of Academic Affairs

POSITION DETAILS

Queensborough Community College invites applications for the position of Confidential Executive Assistant forthe Office of Academic Affairs.

Reporting to the Provost and Vice President for Academic Affairs, the successful candidate will providecomprehensive support to the provost, facilitating the smooth operation of the provost’s office and supportingkey academic initiatives.

Key responsibilities include creating and managing project timelines and plans related to strategic initiatives andoperational efforts overseen by the Provost and Vice President. In addition to the duties outlined in the CUNYTitle Overview, the Confidential Executive Assistant will also be responsible for the following:

-Manages day-to-day administration of the Provost's Office, including scheduling, handling confidential materials, and coordinating communications.

-Prepares agendas, presentations, reports, and briefing materials for meetings; attends senior staff meetings and takes minutes.

-Oversees budget monitoring, staff assignment coordination, and administrative logistics for the division.

-Assists in the administration and quantitative assessment of academic programs; supports academic initiatives such as program reviews, faculty mentoring workshops, and curriculum-related communications.

-Tracks division-wide projects (e.g., Higher Education Officer series employee and Classified Staff evaluations), ensuring deadlines are met and documentation is maintained.

-Supports the Dean of Faculty with faculty mentoring workshops.

-Manages scheduling and logistics of various events for the OAA division, in coordination with the Office of the President and the University; collaborates with internal and external offices to ensure smooth event execution.

-Serves as liaison between the Provost’s Office, academic departments, and the University; conducts research and prepares materials in support of Provost-led initiatives and overall unit effectiveness.

-Coordinates travel and reimbursements for the Provost, including credit card reconciliations and payment processing.

CUNY is an equal opportunity employer, is committed to increasing the diversity of its workforce and is dedicated to recruiting and retaining professionals who share the College’s commitment to equity. It welcomes nominations of, and applications from members of protected groups including minorities, women, veterans and individuals with disabilities, as well as others who would bring additional perspectives to the university’s mission. Candidates with demonstrated commitment to diversity and inclusiveness through their research, teaching and/or service are also encouraged to apply. One of Queensborough Community College’s greatest strengths, and a necessary element of excellence, is the diversity of our community. We strive to attract and nurture a talented and diverse faculty and staff that proudly reflect the unique character of the local Queens community, the most diverse county in the United States.

QUALIFICATIONS

Bachelor's degree and four years' related experience required.

PREFERRED QUALIFICATIONS:

-Master’s degree

-Higher education administration experience

-Experience with the oversight and monitoring of complex projects or initiatives

-Knowledge of budgets and other financial processes

-Experience with scheduling, planning and coordinating meetings, presentations and events

-Excellent interpersonal, communication and organizational skills

-Proficiency with Microsoft Office Suite, Adobe Acrobat, CUNYfirst, virtual meeting platforms (Teams/Zoom)

-Experience working with diverse populations

CUNY TITLE OVERVIEW

Supports a Campus or University Executive as a confidential assistant, organizing and supervising unit activities.

- Creates appointment and meeting schedules, arranges meetings, and prepares for a variety of special events; maintains an ongoing calendar of reports, deadlines, and key dates and incorporates these into a schedule

- Coordinates Executive communications, including those requiring a high degree of sensitivity; responds to public inquiries as well as requests from within the Campus/University community

- Organizes, creates, and distributes key, complex management reports with a high degree of accuracy

- Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow-up activities

- Procures required internal and external resources and services and manages their utilization

- May supervise office staff, performing basic Human Resources functions such as recruiting and interviewing

- Participates in special projects and efforts to improve unit effectiveness

- Performs related duties as assigned.

This position is excluded from union representation.

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary range: $72,145 - $84,011

Salary commensurate with education and experience.

CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 6.09% with additional increases of 3.25% effective 9/1/2025 and 3.5% effective 9/1/2026, in accordance with the terms of the PSC-CUNY collective bargaining agreement.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

Candidates must provide a resume and cover letter in Word or PDF format.

CLOSING DATE

June 9, 2025.

Review of resumes to begin immediately.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

30362

Location

Queensborough CC